"The White House Communications Agency: A Look into Its Past, and Present ": WHCA Trip Officers Manual (1972)

Friday, October 26, 2012

WHCA Trip Officers Manual (1972)

31 March 1972

TRIP OFFICER MANUAL GENERAL INDEX

SECTION SUBJECT

I. Administrative Instructions

II. Telephone and Switchboard Communications

III. Radio Communications

IV. Record and Secure Voice Communications

V. Audio/Visual

VI. Power Requirements

VII. Miscellaneous Information

31 March 1972

SECTION I INDEX

GENERAL AND ADMINISTRATIVE INSTRUCTIONS

1-1 31 March 1972 Trip Officers Pre-Trip Briefing

1-2 31 March 1972 Utilization of Funds

1-3 31 March 1972 Communications Services

1-4 31 March 1972 Transportation Requests TR's

1-5 31 March 1972 Vehicle Rental Procedures

1-6 31 March 1972 Utilization of Aircraft for Move, Etc.

1-7 31 March 1972 Security Briefing to Telco Representatives

1-8 31 March 1972 Reporting of Trip Activities

1-9 31 March 1972 Courier Requirements

1-10 31 March 1972 EBS Activation and Termination of the EBS

1-11 31 March 1972 "Test Activation of the EBS

1-12 31 March 1972 Emergency Telephone Numbers

1-13 31 March 1972 Accountability of Equipment

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM I - 1

SUBJECT: Trip Officer's Pre-Trip Briefing

1. All Trip Officers, Assistant Trip Officers and trainees will attend the Operations Pre-Trip Briefing. This briefing will be held as soon as possible prior to trip departure date and is primarily for the dissemination of known trip requirements.

2. Whenever possible, the Trip Officer will attend the advance briefing normally held in the Staff Advance Conference Room (Room 345 EOB). The Trip Officer should pass all pertinent information to Operations for use in trip planning.

31 March 1972

INSTRUCTIONS

ITEM I - 2

SUBJECT: Utilization of Funds

1. Trip Officers are authorized to draw advance money from the Imprest Fund Custodian, Materiel Branch, DCAU, for minor purchases of an official nature during a trip.

a. Only those items of an expendable nature (less than $100.00 per item) will be purchased. An original and two copies of Standard Form #1165 will be completed for each procurement.

b. Payment for services such as labor charges or equipment rentals are not authorized.

c. All receipts (S.F. #1165) will be returned to the Imprest Fund Custodian and settlement of the case advance will be made not later than seven working days after return from TDY.

2. Official Room Rentals and Miscellaneous Services:

a. CONUS: Trip Officers, upon selection of rooms for temporary communications facilities or determination of other required services, will contact the Materiel Branch and request a Purchase Order Number to cover these charges, Additional order numbers will be required if more than one firm or establishment is involved. In no case will an individual order number exceed $2,500.00 in total charges; Firms should be advised to include PO Number on all invoices and main statements to WHCA, 3248 M Street NW, Washington, D,C, 20007.

b. OCONUS: Payment of costs incurred for communication room rentals and for procurement of miscellaneous supplies and services outside the United States can be arranged through the Administrative Office of the local U.S, Embassy, with subsequent billing of WHCA by the Department of State. In no case will personal rooms be billed through the Department of

State as these must be paid by the individuals occupying the rooms prior to departure.

3. Reimbursement for parking charges, highway/bridge tolls and porter fees will be claimed on TDY vouchers.

4. All questions which may arise regarding payment of official obligations of the government should be referred to the Materiel Branch prior to commitment by the Trip Officer.

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM I - 3

SUBJECT: Communications Services Billing

1. When requesting temporary installations of PBX equipment, the WHCA Trip Officer should explore the advantage of contracting on a short term basis versus a long term basis, insofar as costs and billing by the commercial company is concerned. Long term contracts are not desired unless it appears that the site is to be the location of frequent and recurring visits. In any situation where questions arise regarding long term contracts or tariff charges, the Trip Officer should request clarification and assistance through the WHCA Communications Coordinator (CC&R).

2. Orders with commercial companies for long line circuits used by this Agency are placed with the companies by Operations. The date and hour for a circuit to come into service is set at the time of the order. The WHCA Trip Officer should make no requests to change the time for circuits to come into service without coordinating his request with Operations unless a condition exists that requires immediate action, In this case, action should be taken and Operations notified when possible.

3. The WHCA Trip Officer should request the commercial company to submit all billing in quadruplicate, with supporting documents also in quadruplicate, to the White House Communications Agency, Attn: Communications coordinator, 1600 Pennsylvania Ave NW., Washington, D,C, 20500.

4. Telephone bills will normally include the following information:

a. Local services and equipment: Charges should be shown as of the beginning of the billing period, This item may be supported by a statement giving a breakdown for charges for the rented equipment such as switchboard positions, tie lines, trunks, PBX stations, PBX bridged stations and mileage.

b. Statement of toll charges: This is an itemization of message toll charges. The commercial toll statement will list the toll and long distance calls in chronological order and show for each outgoing call, the serial number, the called point, the number of chargeable minutes, the code and the charges based on information as shown on the commercial toll ticket. Incoming calls will be grouped separately on the bill and will show the same information except for the serial number.

c. Explanation of other charges and credits: This item includes nonrecurring charges such as connections and moves, in addition to charge or credits for fractional parts for equipment connected or disconnected during the billing period, including items of equipment connected or disconnected on the last day of the billing period.

Page 1 of 2 pages

31 March 1972

SUBJECT: Communications Services Billing

d. Commercial telephone companies should be informed of the requirement of minimum monthly billing for temporary services provided for less than one month.

5. WHCA Trip Officers will request that billing by foreign telephone companies follow the above outline and be submitted in four copies to the local American Embassy. The Embassy, in turn, will be asked to translate the bill and forward to WHCA. A check will then be made out to the foreign telephone company and sent to the Embassy for delivery to the telephone company. An acceptable alternative to this is for the Embassy to pay the bill with subsequent billing of HHCA by the department of State

6. WHCA Trip Officers will insure that the telephone company completely understands that ~CA is not to be billed for any services provided for the press. These services are provided as a public service and revenue is derived from their use by members of the press. Any exception to this procedure will be by direction of the CG, WHCA only.

7, WHCA Trip Officers may not commit the Agency for payment of any construction charges which exceed $100. Upon notification by the telephone company that the WHCA is expected to pay for construction which will exceed $100, the trip officer will immediately refer the matter to Operations. The Trip Officer will be advised as soon as the matter is resolved.

Page 2 of 2 pages

31 March 1972

TRIP OFFICER’s INSTRUCTIONS

ITEM I - 4

SUBJECT: Transportation Requests (TR’s)

Transportation Requests should be filled out in accordance with THE step-by-step process detailed below. In following these instructions, the capitalized, words are what is already printed on the “TR”; the information in parentheses and underlined is what is required by the Trip Officer.

VOID AFTER (should be dated approx., 20 days from projected date of travel)THE (should state the airline or railroad and if more than· one airline, it should reflect the originating airline) COMPANY IS REQUESTED TO FURNISH (should reflect Y for coach “F"· for the first class, and "MIXED" for use of either different classes or more than one carrier) CLASS (enter either AIR" or "RAIL", whichever is appropriate) TRANSPORTATION AT LOEST RATE FROM (the city in which travel originates) TO (the city of final destination. if there are intermittent stops. show the final stop - also be sure to state "return" if applicable to the travel) VIA (state in this block all variations in carriers, classes, and· stops) FOR USE OF (name of ranking individual requiring transportation) AND (the number of additional passengers who require transportation these people should also be listed on the back of each copy) OTHERS WITH (unless traveling by rail Pullman 2 the word "seat is entered here) ACCOMADATIONS FROM (name of originating city again) TO (name the city of final destination again and.be sure to reflect any "return if required) WITH AUTHORIZATION TO TRANSPORT NOT OVER (this is for excess baggage - list If of piece’s in CONUS and If of lbs. OCONUS) LBS EXCESS BAGGAGE FROM (name of originating city again) TO (name of final destination again, being sure to list “return" if applicable).

PLACE OF ISSUE: (Name of the Location where writing “TR” and current date)

TITLE CONDER TRAVELERS SIGNATURE): (always enter designated agent in this block)

TITLE (UNDER ISSUING OFFICERS SIGNATURE): (enter acting transportation officer).

Page 1 of 2

31 March 1972

SUBJECT: Transportation Requests (TR’s)(continued)

FISCAL DATA:

                   WHITE HOUSE COMMUNICTIONS AGENCY
                   THE WHITE HOUSE WASHINGTON s D. C 0 20500
                   (Enter the appropriate LO authorizing travel date WHCA WASH DC)
                   (enter 97XOIOQ,4300 2265 10900 05XX 549092 - see breakdown below)

                    BREAKDOWN:

1. In 97XO1OO,4300, X='2 until Jul 72, X=3 until Jul 73, etc.

2. In 05 XX, XX=31 in CONUS travel, XX=51 in OCONUS travel by American carriers, XX=61 in OCONUS travel by foreign flag carriers.

Page 2 of 2 pages

31 March 1972

TRIP OFFICER' S INSTRUCTIONS

ITEM I - 5

SUBJECT: Vehicle Rental Procedures

1. All Officers, Warrant Officers and Sergeants Major are issued Hertz, Avis and National Vehicle Credit Cards for official use during their tour of duty with the WHCA. Utilization would be limited to the minimum number of vehicles required to support the mission. Where, appropriate compact or economy cars should be utilized.

2. In all cases, full insurance coverage will be requested for the duration of the rental agreement.

3. Refunds for gasoline and oil should be requested in cash when vehicles are turned in, If this is not feasible, individuals will insure that the appropriate amount is deducted from the total charges on the rental agreement, In the latter case, reimbursement will be claimed on temporary duty travel voucher.

4. A copy of each Rental Agreement will be forwarded to Materiel Branch, DCAU, at the conclusion of each trip.

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM I - 6

SUBJECT: Utilization of Aircraft for Move, Etc.

1. Personnel

a. Military Aircraft Utilization:

All requests for use of fixed or rotary wing military aircraft by members of this Agency in support of Presidential or Vice Presidential trips will be processed through Operations. Operations will obtain necessary airlift support from the Office of the Military Assistant to the President.*

b. Commercial Aircraft Utilization:

(1) At the request of Operations, the Commanding Officer, DCAU, will make reservations, ticketing arrangements, etc., for all commercial flights originating in Washington. The only exception to this policy will be for after duty hour emergencies where time does not allow DCAU personnel to procure tickets and reservations. In this instance, the WHCA Duty Officer will provide the services of the DCAU Travel Section.

(2) For flights originating at other locations, individual trip officers will make their own commercial travel arrangements, but only after being advised by Operations that military air is not available.

2. Equipment:

a. When military air is not available; trip equipment may be shipped to and from trip sites as excess baggage when traveling by commercial airlines. This method assures arrival of equipment with trip personnel.

b. In cases of excessive weight and cube, equipment may be shipped by air freight, To obtain Government Bill of Lading, contact the Materiel Branch.

c. The weight and cube of trip equipment may be obtained, if required, from the trip sheet or from the posted weight and cubes on the equipment carrying cases.

NOTE: Per AF Regulation, final authority for approval of unofficial requests for space available air transportation on military aircraft assigned to White House Missions, rests with the Military Assistant's Office (except in emergency situations). Trip Officers concerned with such requests in the field may recommend approval/disapproval based on existing conditions. Any conflict with aircraft commander's or local officials will be resolved with the Military Assistant's Office.

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM I - 7

SUBJECT: Security Briefing to Telco Representatives

1. Trip Officers are required to give a security briefing to Telco Representatives at trip site locations. This briefing should at a minimum, cover the following:

a. All information on the Presidential visit is either classified or privileged information and is not to be disseminated without prior briefing on its sensitivity. Information such as motorcade routes, speech sites, Presidential itineraries, etc., are to be specifically stressed in the briefing.

b. The location of WHCA facilities, i.e., communications center, switchboard, telephone numbers, circuits (numbers and types), are also to be stressed as privileged information.

c. In general, all information regarding specific arrangements or facilities should be handled on a "need-to - know" basis.

2. Particular care must be exercised when the Trip 0fficer has been authorized to coordinate communications requirements with Telco representatives prior to official release of the trip by the White House. In such instances, Telco representatives, must be made aware of the repercussions which would result from their allowing any information to become public knowledge, i.e. cancellation of trip, embarrassment to the WHCA, etc.

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM I - 8

SUBJECT: Reporting of Trip Activities

1. Initial Information Required: As soon as switchboard and communications center locations have been selected, this information will be called to CC&R. In addition, the central office dial number for the switchboard must be provided at the same time or as soon thereafter as practical. This information is necessary so that circuit termination points and billing instructions may be provided to the commercial carriers involved.

2. Advance Trip Report: Not later than 24 hours before the arrival of the President at trip location, the HHCA Trip Officer will submit the following information to CG, WHCA, ATTN: Operations Officer, Duty Officer and CC&R in a teletype or DEX message (via WHCA facilities only): telephone trunk and tie connections, including telephone numbers and locations of off-premise extensions; teletype locations and arrangements for courier service; audio/visual missions anticipated; WHCA SSB and FM radio locations and installations to include any coverage problems; logistics and transportation arrangements; any requirements of a special nature. Even though this information may be available elsewhere, or has been discussed in part prior to departure, a summary of the advance communications arrangements will be required as part of this report and diagram depicting installed facilities will also be submitted. (Sample formats are attached as Inclosures 1&2).

3. Interim Trip Reports: Subsequent to submission of the Advance Trip Report, any changes in circuits or other communications facilities or equipment must be called to Operations, the Duty Officer or CC&R as appropriate, The Trip Officer will check in daily (minimum) with the Operations Officer and at all times when significant changes occur, i.e., schedule changes, increased mission requirements, etc.

4. Evacuation of Personnel: This must be coordinated with Operations as soon as possible.

5. After Action Trip Report: A comprehensive, narrative report will be submitted in three copies to the CG, WHCA. ATTN: Operations Officer and CC&R not later than 14 days after return from trip. (Disposition Form, DA Form 2496, will be used as shown in Inclosure #3).

6. Contact lists, letters of appreciation, maps, programs, photos, brochures, etc. should be included as inclosures to the report if pertinent.

Sample Advanced Trip Report

FROM: Trip Officer

TO: CG, WHCA, INFO: Operations Officer, Duty Officer, CCR

CITE:

The following communications facilities are being provided for the visit of the President to PLACE on Date .

1. Telephone:

a. Switchboard: TYPE & LOCATION

b. Trunks and Tie Lines: CIRCUIT NUMBER AND LOCATION TO

c. On-Prem Extensions: NUMBER

d. Off-Prem Extensions: NUMBER AND LOCATION

e. Business Phones: PHONE NUMBERS, USER & LOCATION

2. Record Communications:

a. Equipment: TYPE, SPEED, ENCRYPTION & LOCATION

b. Circuits: TELETYPE CIRCUIT NUMBERS AND LOCATIONS, MB NO'S FOR DEX

3. Audio/visual: REQUIREMENTS, LOCATIONS & EQUIPMENT TO BE INSTALLED

4. Radio:

a. Equipment Installed: TYPE OF EQUIPMENT, LOCATION, NUMBER OF KEYING LINES AND WHERE TO

b. Equipment Issued: NUMBERS AND TYPES OF EQUIPMENT, OFFICE OR AGENCY TO WHOM ISSUED

5. Housing: NAME AND LOCATION

6. Transportation: NUMBERS AND TYPES OF VEHICLES,FROM WHOM AND WHERE PROCURED

7. Miscellaneous: PRESS FACILITIES, SPECIAL DIRECTIONS, ETC.

8. Evacuation: FLIGHT NO., ETD, ETA, TRANSPORTATION REQUIREMENTS UPON ARRIVAL. Note: To preclude necessary dispatching of unnecessary transportation, any ersonnel arrangements which have been made should be included herein or be brought to the attention of the Duty Officer.

Inclosure #2 page 1 Circuit Diagram

Inclosure #2 (page 2) Radio Diagram

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM I - 9

SUBJECT: Courier Requirements

1. "Football"

a. Trip Officers must insure that the Military Aide to the President is relieved of the "Football" upon arrival at trip locations. The Trip Officer will relieve the aide of the "Football" as indicated in (1) or (2) below:

(1) Upon arrival and at front ramp of Spirit of '76 if further movement of the PRESUS is by motorcade.

(2) Upon arrival and at front ramp of helicopter if arrival is by helicopter.

b. Trip Officer will store the "Football" in the WHCA communications center during the stay of PRESUS at trip site. The Trip Officer will be responsible for delivering the "Football" to the Spirit of '76 Radio Operator, to the Military Aide at the helicopter, or as directed by the Military Aide prior to PRESUS departure.

2. Meeting Couriers: The Trip Officer or other WHCA Officer or Warrant Officer should meet the WHCA courier unless this is precluded by an operational requirement of higher priority. In the event an officer cannot meet the courier, some member of WHCA must be designated by the Trip Officer to do so.

3. Scheduling Couriers:

a. Determine the highest classification of material concerned.

b. Determine if courier will accompany material to ultimate destination.

c. Assign a courier.

d. Determine type of transportation involved. If via aircraft, determine:

(1) Departure point.

(2) Type and tail number or flight number.

(3) Departure time.

(4) Arrival time at destination.

Page 1 of 2 pages

31 March 1972

SUBJECT: Courier Requirements (Continued)

(5) Availability of ground transportation at destination.

(6) Return flight information, if applicable,

e. Arrange for ground transportation for delivery and/or pickup of courier in the local area,

f. Provide for proper receipting of courier material.

g. Brief courier on mission, destination, transportation, to whom the material should be delivered and any other pertinent information.

h. Issue the courier a weapon, if applicable.

i. Consider requesting dispatch of additional WHCA personnel to the trip site to replace the courier.

j. In the case of commercial flights, arrange for a sky marshal or pre-board screening through the WHCA Duty Officer.

Page 2 of 2 pages

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM I - 10

SUBJECT: Emergency Broadcast System EBS-Activation & Termination

1. Description of the EBS:

a. The EBS was devised to provide the President and the. federal, state and local governments, emergency communications with the general public through approximately 6,000 non-government broadcast stations. These stations participate in the EBS on a voluntary basis and when combined into the EBS, form a nationwide broadcast system over which the President can address the populace.

b. A preprogrammed teletype alerting network (Emergency Action Notification System EANS) is used, upon direction of the President, to advise these stations that a grave crisis or war exists. The stations, on receipt of this notice, will cease normal programming and follow EBS procedures. One of sixty-three different arrangements for reconfiguring the audio program origination point of the major networks to a specific geographical area is then requested by WHCA, Arrangements one and two originate in the Washington area and three through sixty-three originate elsewhere e in the continental US. The specific arrangement requested will depend on the location from which the President desires to address the nation.

c. The EBS is, as noted above, activated by direction of the President, This authority has not been delegated except in the case of a CINCNORAD Red Alert (enemy attack has been detected) in which case he has authorized WHCA to activate the EBS.

d. The requirement for the President to address the nation over live television in emergency conditions has been placed on the major networks, The means of fulfilling this requirement is currently under study by the National Industry Advisory Committee (NIAC), In the interim, a list of commercial studies in the us where video and audio transmitting facilities are readily available is included in the EBS Information Package.*

2. Advance Arrangements:

a. PRESUS In/Out Visits: Should activation of the EBS be directed by the President, contact the WHCA Duty Officer, pass the pertinent information and request he activate the EBS. Make necessary local preparation for extending the PRESUS remarks to Washington, D.C.

Page 1 of 4 pages

31 March 1972

SUBJECT: Emergency Broadcast System (EBS) Activation & Termination (continued)

b. PRESUS Overnight Visit Sites and/or Non-Designated Relocation Sites: The Trip Officer will make the following advance arrangements:

(1) Contact the local Toll Test Center EBS representative using the names and telephone numbers furnished for the trip by WHCA Operations, In an emergency situation the appropriate NIAC Order Number canoe obtained from the EBS Information Package and Telco EBS representative’s names and numbers from the local telephone company.

**(2) Order a program origination loop from your switchboard location to the nearest telephone company exchange for entry into the EBS.

(3) Verify with the selected Toll Test Center the completion of circuitry arrangements for the program origination loop from your switchboard to the nearest Telco exchange thence to the selected Toll Test Center.

(4) Conduct tests of transmission quality and transmission levels from your switchboard to the Toll Test Center. Conduct a voice test from an OPX and/or microphone.

(5) Check operation of speech recorder at WHCA switchboard using a NAGRA Recorder with special adapter cord packed in Switchboard Administration Kit.

(6) Agree upon oral authentication procedures for activation of the EBS with Telco EBS representative.

(7) Verify complete understanding of these procedures with the Toll Test Center.

3. Activation of the EBS:

a. Three separate and distinct actions must be taken:

(1) The President must direct activation of the Emergency Broadcast or CINCNORAD must declare Air Defense Emergency Condition Red.

(2) An authenticated Emergency Action Notification (EAN) must be released to all standard, FM and television broadcast stations advising them of a grave national crisis or war.

(3) An authenticated request to switch all commercial broadcast network program originations to a specified point must be released. NIAC orders I through 63 are service orders previously filed with the AT&T which will reconfigure the major radio and TV (audio only) broadcast networks to a specified program origination point.

b. Should activation of the EBS be directed, the WHCA Trip Officer will: be Using Authenticator List EBS-4, instruct the National One Warning Center (NlWC) Duty Officer at NORAD Headquarters, Ent AFB, Colorado Springs, Colorado, __________(telephone X3205) to release the Emergency Action Notification, and then take action to implement the appropriate NIAC order using the procedures prescribed herein:

Page 2 of 4 pages

31 March 1972

SUBJECT: Emergency Broadcast System (EBS) Activation & Termination (continued)

(1) The WHCA Trip Officer will state to the NlWC Duty Officer:

EITHER

“This is (name) , WHCA Trip Officer. I am calling from (place) , (complete telephone number) , Release the EMERGENCY ACTION NOTIFICATION. NIAC Order (Number) , activation is being requested by WHCA. Take pre-arranged fol1ow-on actions. I authenticate (from EBS-4 Authenticator List)."from (place) , (complete telephone· number) , Release the EMERGENCY ACTION NOTIFICATION. NIAC Order (Number) activation is being requested by WHCA. Take pre-arranged fol1ow-.on actions. I authenticate (from EBS-4 Authenticator List)."

"This is (name) , WHCA Trip Officer. I am calling From (place) , (complete telephone number) . CINCNORAD HAVING DECLARED AIR DEFENSE EMERGENCY CONDITION RED -- Release the EMERGENCY ACTION NOTIFICATION: N1AC Order (number) ,activation is being requested by WHCA.

Take pre-arranged follow-on actions. I authenticate (from EBS-4 Authenticator List)."

The N1WC Duty Officer will reply:

"This is (name) , NlWC Duty Officer. I acknowledge and will comply. I authenticate

(from EBS-4 Authenticator List).

(2) The NlWC Duty Officer will immediately release the appropriate prepared authenticated EMERGENCY ACTION NOTIFICATION over the AP/UPI Radio Wire Teletype Networks.

(3) The WHCA Trip Officer will instruct the appropriate Toll Test Center to switch all commercial broadcast network program Originations to a specified point using prearranged oral authentication. The WHCA Trip Officer will state:

"This is (name) ,WHCA Trip Officer. I am calling from (place) ,(complete telephone number) . I request Immediate activation of NIAC Order Number (No.3 thru 63).

"The Toll Test Center will reply:

This is (name ) ,Toll Test Board at (place ) Acknowledge and will immediately initiate pre-arranged actions to comply with your request to activate NIAC. Order Number (No, 3 thru 63 ).

(4) The WHCA Trip Officer will then notify the USAICA Duty Officer of action taken, i.e., release of the EANS and the NIAC Order Number activated, This may be done directly by calling ________ x5327 or by calling the WHCA Duty Officer and asking that he relay this information to the USAICA Duty Officer.

Page 3 of 4 pages

31 March 1972

SUBJECT: Emergency Broadcast System (EBS) Activation & Termination (continued)

(5) Follow-on action will be taken by the NlWC and USAICA Duty Officer after release of the EMERGENCY ACTION NOTIFICATION as follows:

(a) The N1WC Duty Officer will, if possible, notify the USAICA Duty Officer by telephone,· (The USAICA Duty Officer will also receive the Emergency Action Notification transmittal by NlWC over the AP /UPI Radio Wire Teletype Networks).

(b) The USAICA Duty Officer will:

1. Prepare and release a request for implementation of the appropriate NIAC Order over the WHCA/NIAC Commercial Radio Network Teletypewriter Alerting and Authentication System using EBS SOP-3 and the effective edition of Authenticator List EBS-3, (This action is a backup to the WHCA Trip Officer implementing action), If for any reason this system is inoperative, the Backup Alerting and Authentication Procedures (EBS SOP-4) and the effective edition of Authenticator List EBS-4 will be used.

2. Notify WHCA Duty Officer, the N3WC and the National News Center (NNC) that the EBS has been activated and that NIAC order (number) is in effect; with program origination at (location) , (complete telephone number).

4, Termination of EBS:

When directed by the President, the WHCA Trip Officer will request the NIWC Duty Officer to disseminate, via the Emergency Action Notification System, an emergency action condition termination notice.

NOTES:

A special adapter cord with backup is stored in the Switchboard administrative Kit, This cord is for connecting a standard NAGRA recorder into the switchboard for EBS.

* The ERS Information Package contains the following items and is packed with each comm. center package.

1. A current EBS activation and termination procedures pamphlet.

2. A list of television studios in the CONUS having a readily available Video and audio transmitting capability.

3. A current EBS-4 authentication word list.

4. Key N1AC personnel names and phone numbers.

5. NIAC Orders 1 through 63.

6. EBS talk-up tape to be used in random tests of the EBS.

7. An EBS Program Script to be used in random tests of the EBS.

** Order a 5KC equalized program circuit,

Page 4 of 4 pages

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM I - 11

SUBJECT: "TEST" Activation of the EBS

1. Advance Arrangements:

a. Contact the local Toll Test Center EBS representative using the names and telephone numbers furnished for the trip by WHCA Operations. (In an emergency situation the appropriate NIAC Order Number can be obtained from the EBS Information Package and Telco EBS representative’s names and numbers from the local telephone company).

* b. Order a program origination loop from your switchboard location to the nearest telephone company exchange for entry into the EBS.

c. Verify with the selected Toll Test Center the completion of circuitry arrangements for the program origination loop from your switchboard to the nearest telephone company exchange hence to the selected Toll Test Center.

d. Conduct tests of transmission quality and transmission levels from your switchboard to the Toll Test Center.

e. Agree upon oral authentication procedures for activation of the EBS with the Telco EBS representative.

f. Verify complete understanding of these procedures with the Toll Test Center.

g. Verify time test is to be conducted with the Military Aide.

h. Verify that the two Industry Representatives (Network and AT&T) have been notified.

2. Equipment Set-Up:

a. Determine exact test origination site, set up talk-up tape, play back recorder, microphone, mixer and timing clock.

b. Determine time each test action is to transpire.

c. Ensure talk-up tape, program script and EBS-4 test series authentication word lists are available at test origination site.

d. Set up speech recorder at switchboard and check for proper operation, Use special adapter cord stored in Switchboard Administrative Kit to connect standard NAGRA Recorder into switchboard.

Page 1 of 3 pages

31 March 1972

SUBJECT: "TEST" Activation of the EBS (continued)

3. Test Actions:

Time Action
Initiate call to: National One Warning Center (N1WC) Duty Officer at NORAD

Headquarters to release an Emergency Action Notification Test Message. (Telephone

__________ x3205).

This is (name) , WHCA Trip Officer. I am calling from .” telephone number . Release the Emergency Action Notification Test Message. Repeat release the Emergency Action Notification Test Message, NIAC Order Number , action is being requested by the White House Communications Agency. Take pre-arranged follow-on actions. I authenticate . (From EBS-4 series).The N1NC Duty Officer will reply: “This is N1WC Duty Officer. I acknowledge and will comply. I authenticate ." (From EBS-4 series).

Initiate call To11 Test Center.

Toll Center Contacts .

Telephone Numbers .

"This is . White House Communications Trip Officer. I am calling from telephone number . I request immediate activation of NIAC Order Number for a closed circuit test commencing at . Deactivate NIAC Order Number on the following cue: This concludes this random unscheduled TEST of the Emergency Broadcast System" take pre-arranged follow-on actions. I authenticate using oral pre-arranged authenticator.

The Toll Test Center reply should be: "This is . Toll Test Board at I acknowledge and will immediately initiate pre-arranged actions to comply with your request for activation of N1AC Order Number for a closed circuit TEST, I authenticate (using oral pre-arranged authenticator)."

The WHCA Trip Officer will then notify the USAICA Duty Officer of actions taken, i. e., release of the EANS and the N1AC Order Number activated. This may be done directly by calling 2____________ x5357 or by calling the WHCA Duty Officer and asking that he relay this information to the USAICA Duty Officer. Follow-on action will be taken by the NIWC Duty Officer and USAICA Duty Officer after release of the EAN Test Message as follows:

Page 2 of 3 pages

31 March 1972

SUBJECT: "TEST" Activation of the EBS (continued)

Time Action

The NlWC Duty Officer will, if possible, notify the USAICA Duty Officer by telephone.

The USAICA Duty Officer will also receive the Emergency Action Notification

Transmittal by NlWC over the AP/UPI Radio Wire Teletype Networks).

The USAICA Duty Officer will: Prepare and release a request for implementation of the

appropriate NIAC Order over the WHCA/NIAC Commercial Radio Network

Teletypewriter Alerting and Authentication System using EBS SOP-3 and the effective

edition of Authenticator List EBS-3. If the WHCA/NIAC TTY is inoperative the backup

Alerting and Authentication Procedures CEBS SOP-4) and the effective edition of

Authenticator List EBS-4 will be used.

Commence play back of talk-up tape at proper time.

Commence test program script broadcast at proper time.

Terminate the test.

NOTE:

* Order a 5KC equalized program circuit"

Page 3 of 3 pages

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM I - 12

SUBJECT: Emergency Telephone Numbers

A copy of these emergency telephone numbers must be made available to each switchboard location at trip sites for possible use by the operators in event of an emergency.

1. DCSU Det #1:
____
a. AUTOVON (P)___________ (A1t) __________
b. Hagerstown, Md. _____________
c. Thurmont, Md. ______________
d. Washington, D.C. _____________
e. Highfield, Md.    _____________

2. Alternate National Military Command Center (ANMCC):

a. There are two switchboards at this site:

(1) Administrative Board: With local drops and lines to ANMCC and to the Tactical Switchboard.

(2) Tactical Board: (Kellogg Board) With lines to ANMCC and other commands to include all CINC's.

b. To contact the Tactical Board, call the Administrative Board and ask for the Tactical Board.

c. To contact the Administrative Board, call:

(1) AUTOVON ___________
(2) Washington, D.C.    ___________
(3) Hagerstown, Md. ___________thru 7113
(4) Highfield, Md. ___________
(5) Fairfield, Pa. (Adams Co) ___________
(6) Blue Ridge Summit, Pa.    ___________
(7) Waynesboro, Pa.    ___________

Page 1 of 2 pages

31 March 1972

SUBJECT: Emergency Telephone Numbers (continued)

3. CINCSAC: (Offutt AFB, Omaha, Nebraska)

a. AUTOVON ________

b. SAC Command Post _________X2819

c. Command Post (55th C.P.) __________

d. Offutt AFB Swbd. __________

e. SAC Switchboard __________
f. CINC Office ___________4111 & X101
g. CINC Quarters __________

4. CINCLANT: (Norfolk, VA)

a. AUTOVON 609-0111

b. Base Switchboard 703-444-0000

c. CINC Office 703-444-6269

d. CINC Quarters X4333

e. C/S Quarters X6603 which is the CP, Ask

f. Dep. C/S Quarters X6603 for the C/S & Dep C/S Qtrs.

5. CINCNORAD: CENT AFB, Colorado Springs, Co

a. AUTOVON Tactical 834-1211,(Admin) 692-0111

b. Ent. AFB Swbd. (admin) 303-635-8911

c. Cheyenne Mountain Swbd (tactical) 303-473-4010

d. Duty Office 303-473-4010 X3205

e. CINC Office 303-635-8911 X2201

f. CINC Quarters 303-473-4010 Ask for Qtrs.

g. Dep CINC Office 303-635-8911 X2308

h. Dep CINC Quarters 303-473-4010 Ask for Qtrs.

6. CINCSTRICOM: (McDill AFB Tampa, F1a)

a. AUTOVON - McDill AFB Swbd. 968-1110

b. McDill AFB Swbd. 813-830-1110

c. Duty Officer 813-830-2444

d. Readiness Command Post AUTOVON 968-3521

Page 2 of 2 pages

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM I -13

SUBJECT: Accountability of Equipment

1. The following procedures are designed to insure that equipment designated for shipment on trip lists is actually shipped and that accurate equipment piece count, weight and cube is available for ascertaining transportation requirements.

2. The Operations Section will furnish the Trip Officer with a list showing the equipment selected for the trip involved, The Trip Officer or his designated representative will, certify the number of pieces, the weight and the cube of the equipment listed on the equipment trip list and verify with the Operations Section.

3. It is the responsibility of the Trip Officer to insure that all equipment assigned to him for accomplishment of a mission is, in fact, available to him upon arrival at r:he trip location, The Trip Officer should conduct an immediate inventory at the trip site in order that any lost or damaged equipment may be replaced while there is still ample opportunity to utilize other possible military flights such as the car plane.

4. It is also the Trip Officer's responsibility to insure that all equipment is returned as the trip has not been completed until all items are accounted for, This should be done prior to departure from the trip location, All leads to missing items must be pursued vigorously by the people in the know as soon as possible after completion of the trip. To make a point, the Electronics Branch Ole doesn't know where a missing radio was used at a trip site or any of the circumstances surrounding its lasso For him to initiate a search is not nearly as effective as if the responsible Trip Officer does.

5. Missing items of equipment, circumstances surrounding its loss and action taken by the Trip Officer to recover same will be included in the after action trip report.

31 March 1972

SECTION II INDEX

PRESUS COMMUNICATIONS

TELEPHONE

II-l 31 March 1972 Switchboard/Telephones - General Information

II-2 31 March 1972 WHCA Switchboard Extensions

II-3 31 March 1972 Telephone Service to Presidential Aircraft

II-4 31 March 1972 Special Telephone Requirements

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM II - 1

SUBJECT: Switchboards/Telephones - General Information

1. Switchboards:

There are three types of switchboards generally used by the WHCA in support of PRESUS trips. See inclosure 111 for switchboard capabilities.

2. Emergency D.C, Power for Switchboards:

Advance Officer must make necessary arrangements for emergency D.C. 48V power for all switchboard installations, Power may be derived from batteries, local central office, hotel switchboards, etc. Batteries may be borrowed or leased. If requested from the telephone company, they will be billed for as new and discarded at end of trip. This is an additional expense which should be avoided except in extreme cases.

3. Selection of Switchboard Rooms:

a. Selection of an area for installation of the switchboard should made as soon as possible; the local Telco should be consulted in this matter to ascertain plant capability and any other information pertinent to locating the switchboard.

b. If a WECO 555 or larger switchboard is utilized, two adjacent rooms should be acquired, one for the switchboard and one for the frame equipment.

c. Choose an area that will have easy access to the building main frame.

d. Choose a room where echoing is minimal, i.e., low ceiling, carpet on floor, drapes on windows, etc.

4. LD Toll Circuits:

The American Telephone and Telegraph Company (AT&T) sometimes provides two long line toll circuits between the Washington, D.C. Toll Switchboard and each toll office to which WHCA requests LD tie lines for trip site switchboards. The circuits are identified as LD415 and LD416. In all cases, the WHCA Trip Officer will order two tie lines to the nearest toll switchboard.

5. Switchboard Operation Regarding PRESUS Telephone Traffic:

a. The only non-family member(s) permitted to complete calls to the President are certain member(s) of the staff accompanying the President. All other telephone calls for the President will be referred to the Duty Aide for a decision as to whether or not the call should be completed to the President, If, for any reason, the Duty Aide cannot be contacted after having tried Pageboy.

Page 1 of 3 pages

31 March 1972

SUBJECT: Switchboards/Telephones - General Information (continued)

Sierra Radio and last known phone contact, the operator will contact personnel of the Military Assistant's Office in Washington -Mr., Gulley, one of the Aides, or the Military Assistant, in that order - in an attempt to determine if the caller should be connected to the President.

b. The WHCA Trip Officer will meet the Duty Aide on arrival at a trip site to confirm these instructions and obtain a list of staff members who are authorized to call the President directly or receive messages directly. The chief switchboard operator and chief Comm. Center operator will then be fully briefed regarding handling of message and telephone traffic.

6. ADVICE ALL ADVANCE PERSONNEL TO KEEP THE WHCA SWITCHBOARD AWARE OF THEIR LOCATION AT ALL TIMES.

7. The White House Telephone Discs:

a. "White House" telephone discs will not be used on trip telephones installed in public areas where observation by other than White House personnel is probable. They will be used in living quarters, offices 'and all other areas not subject to observation by the public.

b. A Solid black disc will be used on trip telephones in all public places. Both types of discs may be obtained from Materiel Branch, DCAU.

8. Business Phone (M/B) Use:

A 3x5 card will be placed on or by each business phone indicating its intended use and also the information shown in Item 11-3, Para 3a.

9. Publication and Distribution of Telephone Information Card:

The Trip Officer, in cooperation with the local telephone company, will publish and place by all instruments located in quarters, a telephone information card as outlined by the example below. In addition, the Trip Officer will insure all advance personnel have copies and that copies are provided to the staff as appropriate.

Page 2 of 3 pages

31 March 1972

SUBJECT: Switchboard/Telephones - General Information (continued)

10. Trunk and Station Assignments:

a. In order to operate the switchboard efficiently and minimize operator confusion, the chief operator must have the responsibility of selecting proper extension and trunk assignments which should never be left to the discretion of the local telephone company.

b. Upon arrival at a trip site, the Trip Officer should brief the chief operator on all extension and trunk assignments, Leo, hotels, speech sites, USSS check points, airports, CO dials, GP 1400 trunks, etc. As soon as additional requirements are received by the Trip Officer, he should inform the chief operator so the new extension or trunk can be worked into the grouping plan.

11. Hours of Operation:

The switchboard will be manned and operated twenty-four(24)hours per day from the time long line circuits are accepted until the trip site is closed down.

12. Radio/Telephone Procedures:

All switchboard operators will adhere to WHCA radio/telephone procedures when providing phone patch service (Refer Item 111-8).

Page 3 of 3 pages

SWITCHBOARD CAPABILITIES

Item II-1

Inclosure#1

Page 1 of 2 pages

THE EMERGENCY BROADCAST CONTROL UNIT

MINI – SWITCHBOARD

1. The EBS control unit is automatically turned on when power is applied to the switchboard

2. All initial adjustments have been made. Insure the program loop has been connected, then with switchboard power on; adjust the EBS control panel volume control for a reading of -7 VU, (A -7 VU reading indicates 400 HZ at ODBM Level is being applied to the AT&T facilities).

3. When a ca11 is placed on the EBS control unit by inserting the switchboard xtension cord into the EBS control unit face panel jack, the 400 HZ tone is automatically removed. Speech can be transmitted at this time. Adjust the EBS control panel volume control so that the voice peaks of the speaker are peaking at 0 VU(+8DBM). Do not allow the VU meter indicator to read in the red.

4. When speech transmissions are terminated, readjust the EBS control panel volume control for a -7 VU reading.

5. The EBS control unit is equipped with a recorder input connector mounted on the rear panel. A NAGRA tape recorder plugged into this connector will be turned on automatically and will record speech transmissions when the switchboard operator inserts his switchboard extension cord into the EBS control unit face panel jack.

Page 2 of 2 pages

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM II - 2

SUBJECT: WHCA Switchboard Extensions

1. No hard and fast rules can be applied when considering to whom service should be provided from a WHCA switchboard at a trip site location. Nonetheless, the following listing does provide guidance for typical extension requirements for an overnight trip environment. This is not to be construed to be iron-clad and is not intended as a substitute for exercising good judgment by the individual Trip Officer.

SUBSCRIBER # STATIONS SUBSCRIBER # STATIONS

PRESUS Quarters 5 WH Transportation 4

PRESUS Secretary (2) 2 Staff Advance 3
PRESUS Valet 1 USSS Advance 1
Spec Ass'ts (6) 8 Ass't Dir Protection 1
Spec Ass'ts Secretary (2) 2 PRESUS Detail SAIC 1
Press Secretary and Staff 4 Command Posts 2
Military Aide/Duty Aide (2) 2 Check Points 6
Doctor 1 Field Office 1
Medical Corpsman 1 Local Police 1
Chief Steward 1 PID Agent 1
WHCA: Advance 1 Shift Supervisors 3
CG, WHCA 1 Airport: Spirit of '76 2
AT&T Coordinator 1 Press Plane 1
Switchboard Room 1 Helo Operations 1
Comm Center & Dex1 3 Tower 1
Radio Control Room 1 Weather (not in tower) 1
Office and Admin 1 Lounge for PRESUS use 1
AF Advance 1 Check Points 2
Pilot, Spirt 1 Speech Site: PRESUS/Staff 2
Helo Advance 1 Press Secretary 1
Pilot PRESUS Helo 1 WHCA audio/Visual 1

2. Additional requirements would be incurred on trips involving the First Lady and Staff, other members of the First Family, high ranking gov't officials, and VIP guests accompanying the PRESUS.

3. Phones placed in the Presidential residence will all be ringing extensions. The only time a non-ringing extension will be used is in areas where the ringing the ringing of a telephone would be disturbing, i.e., speech sites, conference room, etc. (Refer to Item II-4, Lights and Lock – on relay Assemblies).

Page 1of 2 pages

31 March 1972

SUBJECT: WHCA Switchboard Extensions (continued)

4. There is no requirement for private lines (PL's) to be installed between the Presidential residence and the USSS-CP. Any PL's which might be installed between these areas would be strictly for USSS use and never for Presidential use, In any case, PL's should always be discouraged on Presidential Trips where a switchboard is provided.

5. When two or more key staff personnel are occupying the same quarters, room, suite, etc., a White House Signal phone will be provided for each of the staff members.

6. The following would be normal additions to the above at overseas trip sites:

SUBSCRIBER # STATION SUBSCRIBER # STATION

Sec State or Equiv 2 Ambassador 2

Sec Def/JCS 1 Minister 1

State Project/Admin 2 WHCA: Interpreter 1

Security 1 Transmitter Site 2

See State Security 1 Receiver Site 2

Page 2of 2 pages

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM II - 3

SUBJECT: Telephone Service to Presidential Aircraft

1. Telephones:

a. A standard ramp telephone package will normally be available to the Trip Officer and When connected will provide the required extensions to the aircraft.

b. In the event a standard ramp telephone package is not available, a four prong female conductor will be installed in the line approximately ten feet from the plug connection for he aircraft. The female connector will bridge line #2 only, no extensions will be placed remotely on line #1. A telephone with a 25 foot extension line and an external bell extension gong #592 subscriber set) will be plugged into the female connector.

c. When ordering ramp phone circuits, the telephone company should be advised that the ramp phone has a DC resistance of 400 Ohms when off-hook. This is very important as normal telephone circuits are designed for 1200 Ohm maximum cable resistance. (Circuits exceeding 1200 Ohms are designed with long line extenders. The long line strapping design is based on the resistance from the extenders to the telephone plus the additional resistance of the ramp phone as compared to the standard WECO 500 set).

2. Telephone Connections:

a. A telephone company plastic four prong male plug should be used whenever possible. The telephone plug can be used in connecting any of the Presidential aircraft. Line #1 is to be connected to the two wide terminal prongs and line #2 to the two narrow terminal prongs.

b. If a standard telephone four prong male plug is not available, an alternate method of connection VC 137 aircraft only), would be to connect the base wire pairs to the terminals located inside the power receptacle access door (see Inclosure #1, detail II). The terminals are in parallel with the plug connections and marked red and green on line #1 and #2. The switch marked two wire - three wire service (Inclosure #1, detail II) should be in the two wire service position.

3. Prior to Arrival:

a. Two telephone lines will be extended to the Presidential aircraft.Normally these lines will be drops off of the WHCA switchboard; however, if time does not permit a WHCA switchboard, they may be commercial dial telephone service or manual LD toll stations. If anything but a manual drop off the WHCA switchboard is used, a 3x5 card should be provided in sufficient copies for instruments on board the aircraft with the following information:

Page 1 of 3 pages

31 March 1972

SUBJECT: Telephone Service to Presidential Aircraft (continued)

b. A sufficient length of wire should be connected to the ramp phones to insure that the instruments can reach the aircraft when parked for the PRESUS debarking.

c. The telephone wires to the ramp phone should be routed so as not to cross the intended path of the President, If there is any doubt regarding the path that may be taken and if there is no way that the condition can be circumvented, the wires should be secured to the pavement in such a manner as to eliminate the hazard of tripping over the wires. This can be done by taping or stapling the wires to the ground.

d. Lines will be checked just prior to arrival to insure their operational. A telephone test set can be used to test line #1 from the four prong plug.

4. Arrival of Presidential Aircraft:

a. The plastic four prong male plug should be connected to the aircraft female connector as soon as the aircraft comes to a stop. (Jet Star requires the door to be opened before the connection can be made).

(1) The telephone receptacle on the VC 137 and VC 131 aircraft is mounted inside a small spring loaded door which is located on the right side of the fuselage forward of the nose wheel and is marked TELEPHONE RECEPTACLE (See Inclosure #1, detail I for location on VC 137 aircraft.

(2) The telephone receptacle on the VC 140 Jet Star, is mounted to the lower left inside the aircraft entrance.

b. The ramp phone will be on light (visible) signaling only during the Presidential arrival and departure and will remain so while the President is in the immediate area. After the President leaves the area, the phone may be switched to audible and visible signaling.

Page 2 of 3 pages

31 March 1972

SUBJECT: Telephone Service to Presidential Aircraft (continued)

c. The ramp phone will be placed at the foot of the ramp at the front of the aircraft. This phone is available for the Presidential party leaving the aircraft and for the aircraft's security guards during the aircraft's stay.

5. Departure Procedures:

Coordination of departure procedures will be accomplished prior to departure with the aircraft crew and telephone company. Telephone lines should not be disconnected from the Spirit of '76 until notified by the pilot. A WHCA representative will be available on the ground during aircraft departure. The coordination discussion should cover the location of concerned personnel on the ground prior to departure, possible signals to re-connect in case of need after the disconnect signal has been given, and specific duties of each concerned person.

Page 3 of 3 pages

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM II - 4

SUBJECT: Special Telephone Requirements

1. Long Telephone Cords:

Inasmuch as staff members generally must conduct business from their quarters at trip sites, it is imperative that they be able to move their phones about in their rooms. Accordingly, all phones installed in staff member’s rooms should be equipped with long cords to the instruments. These cords should be long enough to reach any location in the room. Quad is acceptable in lieu of long cords. Normal length handset cords are appropriate.

2. Telephone Service for the Press Secretary to the President:

a. Telephone service to the Presidential Press Secretary will be provided at Press Aircraft parking location.

b. Service will be WHCA OPX if a WHCA switchboard is located at the trip site or commercial dial or manual LD toll service if no WHCA board is at the trip site.

c. The instrument will be located near the debarking ramp with enough cord to reach into the aircraft if required.

3. Telephone with Lights and Lock-on Relay Assemblies:

a. The following WECO components may be used for telephone installations requiring lights in lieu of bells. The light must come on when the ringing current is applied and remain on, through means of the lock-on relay and external battery, until the call is answered.

Indicator 15D-49

Telephone Unit 6C-Key
Telephone Unit   15D-Key
App Box   105B

Lamp B2

b. Attached as Enclosure #1 is a schematic diagram of the above described unit.

4. Special Telephone for Swimming Pools:

a. Special telephone equipment has been engineered and constructed permitting telephone conversations in or near swimming pools. Due to extra shock hazard presented by the near perfect ground condition existing at these locations, special precautions were required. The telephone handset has been isolated from the line by transistor amplifiers and repeat coils to minimize possibility of hazardous line voltage appearing on the handset.

Page 1 of 2 pages

31 March 1972

SUBJECT: Special Telephone Requirements (continued)

b. Installation consists of locating electronic panel in near vicinity of the pool extending special 500 type instrument as required, and using ONLY special 500 type handset for the user. The special handset has been provided with a thirteen (13) foot retractable cord for this purpose. It must be kept in mind that ONLY handset is fully protected, NOT the entire 500 instrument.

c. Two (2) travel instruments are available and may be called for as required by Trip Officers.

5. Press Phone Requirements:

a. Although WHCA does not provide or pay for phone service furnished for the Press, the Trip Officer is responsible for ordering this service.

b. Upon being advised of the requirements for the Press by a representative from the White House Press Office, the Trip Officer will take the following action:

(1) Advise Operations of the requested service, i.e., number, type and location.

(2) Advise the local telephone company coordinator of the requested service.

c. Any deviation from service requested and service which the telephone company says they will provide should be brought to the immediate attention of Operations.

6. Spirit of '76 Crew Phone Requirements:

On all overnight stops, the crew of the Spirit of '76 will be provided the following phone service:

(1) One station to the aircraft commander's room.

(2) One tie line to the switchboard at the facility where the crew will reside.

Page 2 of 2 pages

31 March 1972

Section III Index

PRESUS COMMUNICATIONS

RADIO

III-l 31 March 1972 Radio Frequencies

III-2 31 March 1972 Description of VHF/FM Radio Nets

III-3 31 March 1972 Nationwide Presidential UHF Radio Net

III-4 31 March 1972 Radio Keying Lines

III-5 31 March 1972 Page/Call Systems

III-6 31 March 1972 Control Car Radio and Intercom System

III-7 31 March 1972 Accountability for Small Unit Radios

III-8 31 March 1972 Radio Operating Procedures

III-9 31 March 1972 HF and Satellite Communications

III-10 31 March 1972 HF Radio Communications with Spirit of '76

III-11 31 March 1972 Helicopter Radio Package

III-12 31 March 1972 Radio Frequency Interface (FM)

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM III - 2

SUBJECT: Description of VHF/FM Radio Nets

1. BAKER:

a. The BAKER FM radio net utilizes a frequency assigned to the US Treasury for use of the US Secret Service for the protection of the President of the United States.

b. This net is intended solely for the use of the US Secret Service. This net is used primarily as surveillance net and may be used in conjunction with a helicopter surveillance package. BAKER frequency FM radios will be issued to those agencies or personnel designated by the USSS Advance Agent.

c. NO phone patch capability will be provided on the BAKER net.

2. CHARLIE:

a. The CHARLIE FM radio net utilizes a frequency assigned to the US Treasury for the use of the US Secret Service for the protection of the President of the United States.

b. This net is intended solely for the use of the US Secret Service for the fulfillment of their protective mission; WHCA Advance Officers will issue CHARLIE FM radios only to those agencies or personnel designated by the USSS Advance Agent.

c. Phone patch service will be provided on this net.

3. NOVEMBER:

a. The NOVEMBER frequency is assigned to the WHCA and is used by the White House Press Office staff.

b. Monitor receivers on NOVEMBER may be installed in the Press Buses in Presidential motorcades; however, this will be done only when directed at the trip site by the staff or press office advance representative.

c. NO base stations or phone patch capability will be provided for this net.

4. QUEBEC:

The QUEBEC FM radio net utilizes a frequency assigned for use by the WHCA and is used in providing communications for a select group of the White House Staff.

Page 1 of 2 pages

31 March 1972

SUBJECT: Description of VHF/FM Radio Nets (continued)

b. This net consists of Handie-Talkie type radios that are permanently assigned to specific members of the White House Staff. The only equipment to be installed at a trip site is the Control Car Radio and Intercom system, which includes a QUEBEC P-33, (Refer Item 111-6) and a P-33 to be installed in the Pilot Car. Any other requests for use of this net should be referred to Operations.

5. SIERRA:

a. The SIERRA FM Radio Net utilizes a frequency assigned for use by the WHCA in providing mobile radio communications to members of the White House Staff and staff support personnel. The IVRCA Page Boy System also operates on this frequency.

b. The WHCA Advance Officer will issue appropriate SIERRA radio equipment to staff members. At time of issue, staff members should be given instructions in proper operating procedures and techniques. Particular attention should be given to explaining phone patch procedures.

c. Phone patch service will be provided on this net.

d. No SIERRA remotes, consoles, base stations, keying lines, etc., will be located in USSS Command Post, All requests for this service will be referred to WHCA Operations.

6. YANKEE/ZULU:

a. The YANKEE/ZULU FM Radio Net utilizes two frequencies assigned for use by the WHCA in providing telephone quality mobile radio communications for the President of the United States.

b. This net is intended solely for use by the PRESUS, Phone patch capability will be provided on this circuit.

Page 2 of 2 pages

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM III - 3

SUBJECT: Nationwide Presidential UHF Radio Network

1. The Presidential UHF Network is operated on frequencies allocated solely for the use of The President of the United States.

2. This air-to-ground net is composed of a total of forty-one (41) ground entry stations. Attached as Inclosure 1 is a map showing the locations of these ground entry stations.

3. All ground entry stations are remoted to a voting console located in Washington. This is a leased system for WHCA use only. The system is owned and maintained by the AT&T Company.

4. Transportable UHF stations are available for use and may be installed when required. In the event that transportable equipment is employed, a four wire circuit from the Equipment to the voting console in Washington or to the trip site switchboard must be Provided.

TRIP OFFICER'S INSTRUCTIONS

ITEM III - 4

SUBJECT: Radio Keying Lines

Trip Officers, must ascertain the type of equipment (DC or Tone Keying)
they have been provided at each stop prior to ordering radio keying
lines.

a. DC Keying:

(1) All DC keyed base stations require "dry" telephone cable pairs for transmitter keying and audio, In most situations, one dry pair from each base station will suffice, Base stations used for full duplex operation (Y/Z) require two pair, In the event dry pairs cannot be obtained, proper interfacing circuitry capable of providing audio and DC control must be provided by the responsible telephone company.

(2) Order all DC keying circuits as dry pairs with DC continuity end to end with the maximum loss not to exceed a -10 DBM level.

(3) Cable loading coils do not affect the DC loop current flow in a circuit. In fact, loaded circuits are more desirable than non-loaded circuits.

(4) Repeat coils can be used with DC keying circuits if they are strapped for composite signaling. This is a standard practice for the telephone companies.

b. Tone Keying:

(1) ALL tone keyed base stations require a normal voice grade telephone circuit for transmitter keying and audio. Base stations used for full duplex operation (Y/Z) require two pair.

(2) Order all keying circuits as dry pairs with a maximum loss not to exceed a -10 DBM level. Cable pairs having a greater loss tend to cause unequal attenuation of currents at different frequencies as they pass over the circuit.

March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM III - 5

SUBJECT: Page/Call Systems

1. Paging Systems:

a. Each paging system trip package consists of one paging encoder and ten Sierra Pageboy receivers.

b. Pageboys will be issued by the WHCA Trip Officer to those staff members who leave their permanently assigned units in Washington, D.C. and others as requested by the Staff Advance Man.

c. Paging service will be provided on the Sierra net at all Presidential trip locations. Operators will use code words when paging. (Refer Item 1II-8)

2. Steward Call Systems:

a. A Steward Call System will be installed for the President's use at all overnight stops.

b. This system consists of both wire line and UHF radio transmitters and their associated receivers.

c. Installation will be made in accordance with the direction provided on-site by the Chief of the White House Mess.

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM III - 6

SUBJECT: Control Car Radio and Intercom Systems

1. This system consists of a specially designed console consisting of NOVEMBER, QUEBEC, SIERRA (P-33) and GRAY (FFN) frequency radios. This unit is configured so that all frequencies are monitored simultaneously and a transmitter-select feature is used to select the transmit frequency.

2. This unit is installed on the front seat of the Control Car and is used as follows:

a. NOVEMBER - Communications with the White House Press Secretary and Staff.

b. QUEBEC - Communications with the Pilot Car and select staff members.

c. SIERRA - Communications with staff and staff support personnel.

d. GRAY - Intercom with the PRESUS limousine.

3. Particular attention must be afforded the placement of antennas on the Control Car. Experience has shown that the SIERRA and QUEBEC antennas placed on the forward part of the roof and the NOVEMBER antenna located on the rear of the car result in the least intermodulation, (The GRAY antenna is affixed to the FFN inside the car).

4. The intercom arrangement not only requires transmit selection, but includes a special, spring loaded switch which must be held on to transmit on GRAY frequency from the Control Car, In the PRESUS limousine, the system consists of a battery powered transceiver with a remoted speaker and mic. for use by the PRESUS, In addition, a small receiver only (modified pageboy) is monitored by the limousine driver.

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM III - 7

SUBJECT: Accountability for Small Unit Radios

1. Because of the increased number of P-33's, DCN's and Pageboys now used in support of Presidential trips, a concerted effort is required on the part of Trip Officers to insure proper control and accountability of these units.

2. Each set of trip equipment is accompanied by a card listing the local registration number of each DCN, P-33, and Pageboy. The purpose of this card is to aid the Trip Officer in his radio distribution and collection responsibility. At the termination of each trip, the Trip officer should call for on-site inventory to determine any radio losses. The Trip Officer while on site should make every immediate effort to locate all missing radios. The Maintenance Officer and the Supply Officer will be advised of all lost radios and the distribution information of those radios to help in the search and eventual return.

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM III - 8

SUBJECT: Radio Operating Procedures

1. Inasmuch as radio operations in Washington are handled by switchboard personnel whereas, on trip sites these functions normally are carried out by radio personnel, Trip Officers should insure that the following procedures are followed:

a. All PRESUS arrivals and departures (except OTR) will be announced over SIERRA radio net. In attrition, the Trip officer, to the extent practical, will insure that the Staff Advance actually received and understood the announcement.

b. When handling calls to or from staff members, pro-words and code signals will not be used, Normal telephone conversation form will be used when handling staff calls. (WHCA personnel, when using White House radio nets will use pro-words and code signals in accordance with established procedures).

c. Call signs will be used at all times when handling calls with or referring to staff members with assigned call signs. Care should be taken so that operating personnel do not compromise these signs.

2. All operating personnel should be briefed on the necessity for promptness and efficiency when handling radio traffic, Assistance should be rendered when a called party fails to respond after the second call. Messages should be reduced to a clear transmission.

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM III - 9

SUBJECT: HF and Satellite Communications

1. HF Radio:

a. HP radio systems are normally deployed only outside CONUS. These systems may be used for either point-to-point or air-to-ground communications.

(1) Point-to-point operations are generally described in a Communications Support Plan which is disseminated to all concerned prior to departure of the WHCA operating personnel - time permitting. This plan assigns meeting frequencies, operating stations, station call signs, etc. SSB is utilized whenever possible with voice on upper and teletype on lower sideband.

(2) Air-to-ground operations are described in Item 111-10.

2. Satellite Communications:

The WHCA currently has only one satellite terminal, although other terminals and operating personnel can be made available by the JCS. This terminal is deployed by direction and satellite acquisition time is requested by Operations. Pertinent details regarding use of satellite communications will be provided to Trip Officers as required.

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM III - 10

SUBJECT: HF Radio Communications with Spirit of '76

1. WHCA HF Radio Stations, when established, will maintain contact prior to, during and immediately after flights of the Presidential aircraft.

2. WHCA radio stations will be guided by the following during air-ground operations.

a. Schedules and Frequencies will be coordinated between the Flight Radio Operator and WHCA ground stations at the earliest practical time. All WHCA HF Stations should maintain a current itinerary for reference during flights of the Presidential aircraft. Departure and destination stations will normally be opened and checked out prior to flight Departure The majority of traffic should involve the destination station. The departure station will remain "on frequency" until the aircraft arrives at the next destination, unless cleared for "close down" at a prior time, The airborne station will function as NCS for all scheduling and frequency changes. Due to the speed of the aircraft and constantly changing propagation characteristics dependent upon its position, frequencies must be changed during flight to maintain the best possible communications, Ground radio operators must be prepared to change frequencies promptly.

b. General Considerations: Time is critical to the flight radio operator, In addition to providing incoming and outgoing phone-patch service and phone-patch progress reports to the USAF Command Post, he is responsible for maintenance of continuous teletype/crypto service with the White House, inter-plane communications, etc. It is imperative, therefore, that the airborne station be kept advised of progress on completing calls and be furnished with an explanation for all abnormal delays. Periodic checks will be made between the aircraft and ground stations to assure continuity of dependable circuits. Although minimum use must be made of the WHCA air/ground net during an individual flight, the knowledge that it is available for operational traffic allows the airborne operator to devote his attention to other requirements, Ground stations should render all possible assistance towards maintenance of reliable communications with the Presidential aircraft.

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM III-II

SUBJECT: Helicopter Radio Package

1. The helicopter radio package, more commonly known as the Chopper pack or Helo pack, consists of a B/C P-33 with an adapter cord which allows connection into a standard helicopter intercom station. This system enables a USSS agent aboard any chopper used for surveillance to operate on Baker or Charlie and to converse with the pilot and crew in the performance of his duties.

2. Trip Officers must ascertain the need for this facility and arrange for its installation place and time as well as arranging for removal.

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM III-12

SUBJECT: Radio Frequency Interference on FM Radio Nets

1. From time to time in various cities, radio frequency interference is encountered on one or more of the FM radio frequencies. Sometimes it is caused by unauthorized transmissions on WHCA or USSS frequencies but more often the source of interference is intermodulation. It is caused by the heterodyning action of two or more unknown frequencies which produce a third unidentifiable signal which interferes with the desired signal. It is normally heard when the right combination of unknown frequencies are being keyed simultaneously and manifests itself as an annoying squelch break on FM receivers. Sometimes voices can be heard, other times the interference is unintelligible. In all cases, it comes and goes as those frequencies are keyed which make the source almost impossible to trace.

2. In the event such interference is encountered, the Electronics Branch, DCAU, should be consulted in order to insure that all in-house remedies including filters have been attempted. If this avenue should fail, WHCA Operations should be notified in order that the Treasury
Department and FCC can be brought into the case.

3. Trip Officers should be especially aware that intermodulation problems do exist between WHCA frequencies and the mobile telephone in wire service cars. This has occurred on Quebec in several cities, especially Rochester and New York City, Each channel of the mobile telephone should be operated during motorcade alignment and those channels that interfere with WHCA or USSS frequencies must be blocked out. The telephone company driver of the wire car must be told not to allow transmissions on those channels.

4. Trip Officers should insure that all assigned FM frequencies are monitored as soon as possible upon arrival at a trip location in order to provide maximum amount of time for resolution of interference problems.

31 March 1972

SECTION IV INDEX

RECORD AND SECURE VOICE COMMUNICATION

IV-l	31	March	1972	Operational Capabilities
IV-2	31	March	1972	Communications Center
IV-3	31	March	1972	Physical	Security
Iv-4	31	March	1972	Teletype	Equipment		Requirements
IV-5	31 March 1972			Communications Center				TTY Equipment
				Ordering Procedures
IV-6	31	March	1972	DEX-1 Requirements
IV-7	31	March	1972	Message Delivery Procedures
IV-8	31	March	1972	IBM Dictation		and Transcription
				Equipment

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM IV - 1

SUBJECT: Operational Capabilities

1. Secure Record Communications:

The WHCA Communications Center (COMMCEN) will be manned 24 hours a day during the time the PRESUS is at the location and will provide direct trip site/White House secure teletype service for all members of the official party. WHCA will provide for pick-up and delivery of all messages by appropriately cleared personnel. Prior to the actual arrival of the Presidential Party, WHCA COMMCEN may be operated on an "on-call" basis.

2. Non-Secure Record Communications:

For transmission of unclassified traffic, to include charts and graphs, the WHCA COMMCEN provides a facsimile transceiver (DEX-l)for direct transmissions to and from the White House and other trip sites. A DEX-l will also be installed in the Staff Advance Office.

3. Secure Voice:

It is the responsibility of the Trip Officer to locate the closest available secure voice terminal for use by the PRESUS and staff. Operations and the WHCA Duty Officer will be notified of location or lack of facilities.

4. Secure Storage:

The WHCA COMMCEN provides secure storage for staff classified documents and containers.

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM IV - 2

SUBJECT: Communications Center Specifications

1. The COMMCEN is required to be in close proximity to the President and must be isolated as much as possible from rooms occupied by other than WHCA personnel, Preferably, the COMMCEN room should be an outside room (outer wall of building) several floors above ground and located between the Switchboard and Radio room or WHCA office, The rooms on floors above and below should, if possible, be occupied. by WHCA, Rooms adjacent to the COMMCEN, Switchboard and Radio rooms should be used for WHCA billeting to offer better security and convenience for working conditions.

2. The COMMCEN should be located in a room with a minimum size of ten feet by twelve feet’ The room should have only one door. If this is not possible, the connecting door should be to a room occupied by COMMCEN personnel or the WHCA switchboard, All keys to the doors should be in the hands of the COMMCEN personnel, The entrance door should be
equipped with a bolt or chain or both on the inside of the door to deny surreptitious entry. All windows should have blinds and drapes. One typewriter (electric or non-electric), one small desk, two desk-type chairs, and miscellaneous office supplies should be the minimum requirements for locally provided furnishings to the room. Transportation should be available to the COMMCEN at all times with escort arrangements made if necessary.

3. Hotel telephones will be disconnected and physically removed from the COMMCEN room by the local telephone company. All radio sets or hotel night stands containing radio sets will be disconnected and physically removed from the COMMCEN room by hotel and/or WHCA personnel. TV sets may be kept in the rooms at the discretion of the trip officer after he considers the security aspects of such retention. During periods of operation, TV sets will be completely disconnected -- power and antenna -- from all outlets.

4. The Trip Officer may request USSS TSD personnel to conduct a technical sweep of the COMMCEN area(s).

5. Power requirements for COMMCEN are as follows:

a. HDX and/or FDX: 1 each 20 ampere outlet.

b. Two (2) FDX: 2 each 20 ampere outlets, separately fused.

c. DEX-l: I each 15 ampere outlet. (See note below)

NOTE: The DEX-l, if not tempest approved, is to be located in a separate room adjacent to the

COMMCEN, preferably in the WHCA office.

Page 1 of 2 Pages

31 March 1972

SUBJECT: Communications Center Specifications (continued)

6. Telephone Requirements: A total of three WHCA extensions should be provided for the COMMCEN and the DEX-I room. They should be configured as follows:

a. Two extensions should be placed within the COMMCEN and installed by the COMSEC maintenance personnel utilizing the phone disconnects supplied with the trip package. WHCA personnel acting as courier for KW-7's and KWQ-8 equipment will carry a telephone disconnect box and special 500 series telephones required for COMMCEN installation.

b. One extension should be installed within the DEX-l area and utilized for DEX-l communications. An MB or FB may be used in lieu of a WHCA switchboard extension.

7. Acoustical Coupler Operations: The trip package contains two acoustical coupler devices for secure teletype communications utilizing normal voice grade (3KC) telephone circuits. These devices are capable of either full or half duplex operation and may be used as either primary or backup communications links.

Page 2 of 2 pages

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM IV - 3

SUBJECT: Physical Security

1. COMSEC Materiel

a. In Transit:

(1) All COMSEC materiel (to include the KW-7, KWQ-8, KG-13, Q Kit and the COMMCEN Support Case) must be in the custody of an armed COMSEC Maintenance Technician of the rank E-5 or higher and/or a COMMCEN Technician of equal grade as "in transit" armed couriers. Personnel from other sections, due to their lack of specialized training in COMSEC requirements, will not be used to courier this materiel.

(2) Two couriers, usually one COMSEC Maintenance and one COMMCEN should travel together when transporting COMSEC materiel and associated equipment to properly maintain physical security and to expedite handling in transit.

(3) An armed courier must physically accompany COMSEC materiel shipments from the COMMCEN or storage area, view the unloading, and accompany the shipments to the new COMMCEN or storage area. Special arrangements must be made for such airports as Dulles International (or Los Angeles International) to clear the courier to be the first person to deplane and to descend the mobile lounge ladder (or mobile corridor ladder) to the ground before the unloading has started.

(4) The KW-7 must be in its carrying case and the case must have two WHCA lead seals attached (in opposite corners).

(5) The KW-7 must be ZEROIZED.

(6) The TSEC/KWQ-8 and the KG-13 "Q-Kit" must be padlocked, with a lead seal through the hasp in a secure manner.

(7) The KG-13 must be encased and each door of this case must be sealed with WHCA lead seals on diagonal corners (two seals per door, four seals total).

(8) The COMMCEN Support Case must be hand carried by an armed
COMMCEN Technician or COMSEC Maintenance Technician grade E-5 or above.

Page 1 of 2 pages

31 March 1972

SUBJECT: Physical Security (continued)

b. At Trip Sites:

(1) COMMCEN and COMSEC Maintenance personnel should be quartered in the same or adjoining rooms at hotels in order to simplify the safeguarding of the COMSEC materiel. The safe-guarding of this materiel should always be limited to personnel of these two sections.

(2) COMSEC materiel may be stored in a temporary COMMCEN or in living quarters (hotel rooms) provided it is under constant guard by an armed COMMCEN technician or COMSEC Maintenance personnel. "Having the only existing key" to the room will not suffice.

(3) In cases where the COMMCEN will, not be used for several days, COMSEC materiel may be stored in secure areas as follows:

(a) At any military installation having crypto storage facilities.

(b) At any US Secret Service Field Office having vaults which will accommodate the equipment.

NOTE: The KW-7, KG-13, spare kit and the KWQ-8 must be cased and sealed and the COMMCEN Support Case locked when any of the above two storage facilities are used, Informal temporary hand receipts will be executed except when access to the temporary facility is completely controlled by authorized WHCA personnel.

2. Communications Center:

a. All trip site COMMCEN will be equipped with a portable window/door alarm unit.

b. The placement of the unit within the COMMCEN will be at all doors and windows or other areas where surreptitious entry could occur. One unit will accommodate any number of doors or windows.

Page 2 of 2 pages

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM IV - 4

SUBJECT: Teletype Equipment Requirements

1. The following teletype equipment will be provided from AT&T Secure Warehouse for COMMCEN operated by this Agency at temporary sites to support the President. This will include the packaged WHCA equipment (AC power package and off-line signal distribution box with associated cables) which has been fabricated by military depots and stored at AT&T Secure Warehouses.

a. For half duplex service provide 2 each M-28 ASR's, 2 each M-28 ROTR's plus power package and signal distribution box package.

b. For full duplex service provide 2 each M-28 ASR's, 3 each M-28 RO's, 2 each M-28 ROTR's plus power package and signal distribution box package.

c. For two full duplex service provide 3 each M-28 ASR's, 3 each M-28 RO's, 3 each M-28 ROTR's plus two power packages and one signal distribution box package.

2. The equipment listed above will have the following features:

a. No shift on space

b. Type arrangement "A"

c. 100 wpm speed

d. Magnet operation - 60MA neutral line

e. Switch motor control

f. 60 cycle ACl17 volt power

g. Friction paper feed (applies to ASR's and RO's only)

h. Single contact transmitter distributor (ASR only)

i. Typing perforator mechanical (ASR only)

j. Line indicator to operate on 55th character (ASR only)

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEB IV - 5

SUBJECT: Communications Center TTY Equipment Ordering Procedures

1. Dedicated teletypewriter equipment packages for use by WHCA will be furnished as required by American Telephone and Telegraph Company (AT&T) at all trip sites within the United States. This equipment will be stored by AT&T at the same locations throughout the United States as PRESUS switchboards, Special procedures for handling this equipment will be in effect by using continuous receipt system at all times. This procedure will apply to AT&T (Bell System) secure storage areas, Bell System Couriers, AT&T installation personnel and to WHCA authorized personnel. Bell System personnel having access to this equipment will possess at least a Secret clearance.

2. The procedure used to arrange for delivery of this equipment is as follows:

a. WHCA Operations will contact AT&T and arrange for the delivery by AT&T of needed dedicated teletype equipment packages from the AT&T warehouse to the temporary Presidential location site.

b. WHCA Operations will furnish to AT&T, information on delivery site personnel that will be available and the desired time, to accept and receipt for the teletype package. AT&T has a list of WHCA personnel certified and authorized to sign for and accept this equipment.

3. The procedure used to arrange for installation of this equipment is as follows:

a. Prior to a trip, Trip Officers will obtain from the WHCA Security Office the names and clearances of key Bell System personnel who have access and authority to release clearance status of Bell System installation and maintenance personnel in the area in which they will be visiting.

b. AT&T installation and/or maintenance personnel will accomplish installation of equipment. WHCA authorized personnel will then receipt for and take control of equipment. During the time that it is under WHCA control at the trip site, constant protection will be maintained to prevent access by unauthorized persons. (At least one WHCA person will be
with the equipment at all times). While equipment is under WHCA control, Bell Telephone installation and/or maintenance personnel needed, will have at least a Secret clearance. These clearances will be provided to WHCA by the military coordinator of the Bell System at the trip site.

Page 1 of 2 pages

31 March 1972

SUBJECT: Communications Center TTY Equipment Ordering Procedures (continued)

4. The procedure used to arrange for release of this equipment is as follows:

a. The Trip Officer will arrange for the release of this equipment to AT&T authorized personnel. This will include time and place for acceptance by authorized AT&T (Bell System) couriers so as to clear the trip location site. AT&T personnel will issue a receipt for the equipment and take custody. The equipment release receipt will agree with the arrival receipt.

5. Concerned Trip Officers and WHCA Operations will keep each other advised on times, locations and scheduling of their equipment.

6. Inclosure III shows suggested equipment layouts for HDX, FDX and two FDX operations.

7. Inclosures 112 thru 114 show wiring diagrams of 63C telegraph loop switchboards for HDX, FDX and two FDX equipment installations, Trip Officers should have additional copies of these inclosures for distribution to local Telco installers, if required.

Page 2 of 2 pages

Press camera stand should be constructed of tubular steel with platform of wood planking and should stand 12" higher than the speakers platform. It should be 4 to 6 feet wide and have a length by the number of expected cameramen (4 feet for each man). Distance from speakers should be no greater than 40 feet.

INCL. 1

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM IV - 6

SUBJECT: DEX-l Requirements

1. Only unclassified information may be processed over the DEX-l equipment.

2. The DEX-l machines should not be operated in the COMCEN. An adjacent room should be utilized to allow COMMCEN personnel to handle operation and message delivery. In addition, a DEX-l will be installed in the Staff Advance Office.

3. Switchboard personnel must know the location and extension number of the operator assigned to handle DEX-l traffic at all times.

4. Limited maintenance is provided for with the spare parts kit and manual in the possession of the senior COMSEC Maintenance Technician along with an extensive listing of DEX-l maintenance franchises nationwide.

5. The DEX-l operates half duplex over normal voice grade (3KC) telephone circuits. Either a WHCA switchboard extension or an MB may be used in conjunction with the DEX-l.

6. Operators must insure that DEX traffic is provided "quality control".

a. DEX traffic must be scanned during reception and re-transmission requested if quality drops to an unacceptable level.

b. Copies of received DEX traffic reproduced for distribution to staff members must be checked for acceptable quality prior to delivery.

c. Acceptable quality is defined as copy which is readily readable, by persons of normal eyesight, with no missing words or phrases.

31 March 1972

TRIP OFFICER ' S INSTRUCTIONS

ITEM IV - 7

SUBJECT: Message Delivery Procedures

1. Message Traffic:

a. All message traffic addressed to the President will be delivered to the Duty Aide who will sign for the traffic and effect delivery, When White House staff members are accompanying the President, their message traffic will be handled in the same manner (delivered to the Aide) unless the staff member requests a different type of handling.

b. The Trip officer will meet the Duty Aide on arrival at a trip site and obtain a list of staff members who are authorized to receive message traffic directly. The senior COMMCEN operator will then be fully briefed regarding handling of message traffic.

c. Trip Officers will insure that all message traffic delivered outside the Agency will show the time and date of receipt as shown in the following examples:

(1) 7:10 AM 10 APRIL 1972 EST

(2) All times will be stated in local time (i.e. CST, EST, PST, etc.)

2. Trip Officers will store the "FOOTBALL" in the WHCA COMMCEN throughout the PRESUS visit and are responsible for pick-Up and delivery from the Duty Aide accompanying the PRESUS.

3. A sealed envelope (PEAD) is contained in the COMMCEN Support Case, NCOIC, Trip COMMCEN is indoctrinated with regards to handling in the event it becomes necessary. Instructions for its use are contained within the envelope.

4. Communications practices and procedures regarding formats of teletype messages are contained in the COMMCEN Support Case.

5. Trip officers providing Vice Presidential support should draft messages in accordance with AR 105-31 for transmission back to the White House.

6. WHCA COMMCEN personnel are responsible for the reproduction and delivery of the News Summary at all overnight stops, Reproduction facilities will be arranged or by the trip officer and delivery will be made to all addressees.

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM IV - 8

SUBJECT: IBM Dictation and Transcription Equipment

1. Each trip site equipment load includes IBM dictating units and transcribers to be provided for the use of specific staff members.

2. Following is a brief description of the equipment:

a. IBM 224 or 274 - Battery operated portable dictating unit.

b. IBM 271 - AC powered desk model dictating unit

c. IBM 272 - AC powered transcribing unit used to play-back belts from 224's or 271's.

3. Three IBM 224 or 274 units are sent out with each trip. On overnight trips, one IBM 271 and one IBM 272 are sent in addition to the 224's. If an additional IBM 224 is required, the Trip Officer will arrange to get it from the Spirit of '76.

4. WHCA COMMCEN personnel are responsible for delivering and picking up these units in accordance with directions provided by the Trip Officer. (Trip Officers will seek guidance for the placement of these units from the Staff Advance Officer.

5. All units will be checked for "Live" belts when picked up, Any belts containing recorded information will be given to the Trip Officer immediately. The Trip Officer will turn them over to the Duty Aide or insure their return to Operations, as appropriate.

31 March 1972

SECTION V INDEX

AUDIO / VISUAL

V-1 31 March 1972 Presidential Lecterns & Microphones

V-2 31 March 1972 Recording at PRESUS Speech Sites

V-3 31 March 1972 Public Address Systems

V-4 31 March 1972 Lighting and Backdrops

V-5 31 March 1972 PRESUS Limousine Speaker System and Bullhorns

V-6 31 March 1972 Control Car TV System

V-7 31 March 1972 Interpreter Equipment Instructions

V-8 31 March 1972 Press Briefings

V-9 31 March 1972 Press Camera Platforms

V-10 31 March 1972 Band Cuing and PRESUS Announcements

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM V - I

SUBJECT: Presidential Lectern and Microphones

1. Presidential speeches will always be supported by one of the following three systems. Specific instructions will be received from the White House Staff; Staff Advance; CG, WHCA or the WHCA Operations Officer:

a. The PRESUS heavy base microphone stands with two microphones only.

b. The PRESUS heavy base airport stand with written speech support and two microphones.

c. Presidential Lectern:

(1) The Presidential lectern, which uses four WHCA microphones, will normally be placed on the front center of the speaker's stand. A 110 volt duplex outlet fused for 10 amps should be located on the front of the speaker's platform to provide power for the reading lights and clock on the lectern. The dimensions of the Presidential lectern are
shown in Inclosure #1. The audio feeds can be taken from either side of the base of the lectern. The head of the PRESUS lectern may be removed from the base and used as a banquet lectern when required. Audio feeds from the banquet lectern configuration can only be taken from the speaker's side of the head.

(2) Trip Officer will insure correct time is set on lectern clock and that the reading light is turned on just prior to PRESUS arrival.

(3) The Presidential seal is stored inside the bottom of the lectern and should be placed on the front of the lectern upon arrival of the PRESUS, or appropriate time as indicated by the Military Aide or Staff Advance.

2. A complete speech environment will be installed and made immediately available for use by the PRESUS at all airport arrival and departure sites. All systems and equipment will be installed and operational at least one hour prior to PRESUS arrival. The only exceptions will be as directed by the Military Aide or CG, WHCA, An airport stand or stand-up microphone
can be hidden in the near vicinity but must have sufficient microphone cable to reach the speaker's position. The Trip Officer must consider and be prepared to use the PRESUS lectern, although it is not intended that this be hidden in the same manner as the airport stand. This system will include public address, adequate lighting, press feeds, PRESUS speaking platform with step, etc.

Page 1 of 2 pages

31 March 1972

SUBJECT: Presidential Lectern and Microphones (continued)

3. A portable PRESUS speaking platform 3' 8" x 7' is available and may be used at such locations as airports, motorcade stops, etc., where an informal speech platform is required.

4. The Trip Officer will provide the Audio/Visual man with a telephone at all speech environments for coordination and remote audio feeds.

NOTE: A new type lectern may be used at some locations. It utilizes two microphones which are center mounted. The head cannot be used as a banquet lectern (See inclosure #2,).

Page 2 of 2 pages

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM V - 2

SUBJECT: Recording at PRESUS Speech Sites

1. At all trip speech sites a common audio source will be provided by WHCA and all residential remarks will be recorded. The audio source will normally be located at the Press Camera Stand. The WHCA Audio Multiple (Inclosure #1) will provide an audio feed for any news or other medium that desires to record or feed the speech to a program circuit. Since WHCA microphones will be the only microphones permitted on the lectern while the resident is speaking, the audio multiple will be the only source of audio for the speech site. The WHCA Audio Multiple will provide the following outputs:

a. Low, Impedance, Microphone Level (-55db)

(1) 50 Ohms, balanced to ground (10 outputs)

(2) 250 Ohms, balanced to ground (20 outputs)

b. High Impedance, Microphone Level (-55db)

2. Audio subscribers must have one of the following connectors to
obtain an audio feed from the WHCA Audio Multiple:

a. Low Impedance

(1) Hubbell Female Twist lock #7484, center pin ground.

(2) Cannon XL Male, pin #1 ground.

(3) Cannon XL Female, pin #1 ground.

(4) Balanced microphone cable with one end stripped and tinned.

b. If subscriber does not have proper connector, he will be provided appropriate connector by Audio/Visual personnel.

c. High Impedance - PL 55 male, tip hot, sleeve ground

3. If an unusually large number of audio subscribers is anticipated, WHCA Audio Multiples can be connected in tandem to increase the number of audio outputs, For example: two audio multiples in tandem will double the number of outputs indicated in paragraph 1 above.

Page 1 of 2 pages

31 March 1972

SUBJECT: Recording at PRESUS Speech Sites (continued)

4. The WHCA audio man will be responsible for providing good quality audio from the Audio Multiple and for obtaining a good quality audio tape of the Presidential speech. He will be required to make a primary and a back-up primary recorded tape and will give the back-up recorded tape to the Trip Officer for return to WHCA Audio/Visual Branch, If, for some technical reason, only one good tape is obtained at the speech site, it will become the primary recorded tape regardless of which tape recorder produced it; and, as soon hereafter as possible, a back-up duplicate will be made which will be given to the Trip Officer.

5. Trip Officers will insure an adequate public address system is available for use by the Press Secretary to the President in all briefing rooms. Additionally, Trip Officers will insure the capability of being able to public address toasts and speeches into the press briefing room from remote sites. Trip Officers are cautioned against using speaker phones for this purpose due to feedback. If there is no other way, the transmit side of the speaker phone system must be disabled.

6. The WHCA audio man will provide a pair of headphones connected to the audio source for use by the stenotype reporter.

Page 2 of 2 pages

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM V - 3

SUBJECT: Public Address Systems

1. The public address system at each trip speech site will be set up and operated by the Audio/Visual Branch, WHCA, or will be furnished to WHCA technical specifications by a locally contracted firm. The Trip Officer, in determining the technical adequacy of equipment supplied by the firm under contract, will consult the senior Audio/Visual man on the trip.

a. In all cases 100 back-up will be required with standby amplifier being installed and ready for instantaneous use in case of failure of the primary system. The primary and standby amplifiers will be plugged into separate duplex outlets. Two 110 volt AC duplex outlets, each separately fused for 20 amperes) will be required for PA at each speech site unless the speech site is an established hall or auditorium having an adequate built-in PA system with a master control booth.

2. Public address feed will originate from microphones furnished by WHCA, and mounted on an apparatus as selected by the appropriate White House Staff Advance Man, This may be a lectern, "Airport" stand, microphone stand or other device. In no case will the President's microphones be furnished by an agency other than WHCA, Microphones as supplied by WHCA will be 250 Ohm, -57 db. level, terminated in Cannon XL male connectors wired with pin #1 ground, pins #2 and #3 hot. These microphones will be connected to an audio mixer furnished and operated by Audio/Visual Branch, WHCA. Separate audio systems will be established for the public address system and news media feed, with interconnecting back-up feeds established where possible, Types of audio feeds normally available from WHCA equipment are as follows:

a. 600 Ohm balanced, line level from the audio mixer or the WHCA Audio Multiple, Additionally, bridging outputs at line level are available from the triple mixer, Microphone level outputs (-55 db) are aso provided by the triple mixer.

b. 50 or 250 Ohm balanced, microphone level (-55 db), from the audio multiple.

c. 95,000 Ohm (hi-impedance) microphone level from the audio multiple.

The Audio/Visual men carry a stock of various adapter cables and connectors, for ease in providing audio feeds to equipment used by news media.

3. The Trip Officer must insure that, whenever possible, all PA speakers and audio lines are secure from being disturbed by the audience, An effort should be made to place speakers and lines to speakers in locations not readily accessible to the crowd, or to conceal speaker lines so that they are not easily detected.

4. A final test of PA systems at airports will be made as the Press plane is taxiing in. Final tests should be made on any other PA system just prior to beginning of a function or arrival of the PRESUS.

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM V - 4

SUBJECT: Lighting and Backdrops

1. Artificial light is sometimes required for illumination of the PRESUS at speech sites. In some instances the TV networks or the host will light the speech site. This is the preferred method of providing the desired illumination. When networks or host cannot provide the lighting, Audio/Visual personnel will perform this task using equipment from a travel package, The usual lighting arrangement is shown in Inclosure #1.

2. The "Standard" WHCA travel package lights are composed of ten (10) multi-beam "1000" lights, Six (6) Cine Queens and four (4) Mini-9 lites. Also included is a power distribution panel, stands, barn doors, reflectors, scrimms, clamps and necessary cabling. A larger augmentation set is available which includes two (2) Maxi-6’ s and three (3) Maxi-9' s. These also operate from the same power panel and are equipped with necessary hardware and cabling. They are carried when required, as part of the Audio/Visual travel package.

3. In every instance where the speech site is artificially lighted, a minimum of 250 foot candles of illumination at the lectern is required to adequately illuminate the PRESUS for color TV and color film. The Trip Officer should insure that this illumination level is achieved. Every effort must be made to achieve the required degree of illumination without producing glare that will blind the PRESUS or expose him to excessive heat.

4. Power requirements for the power panel when used with the standard set is 220v, 3 phase, 4 wire, 150 amps per phase. When used with the additional augmentation set, 250 amps per phase is required.

5. Some speech site locations may require other than normal hanging of lights. In this event, the Trip Officer should be prepared to assist the advance audio/visual personnel in solving the problem. This should not change the power requirements.

6. An electrician must be on hand at the Master AC feed box with fuses and other equipment to restore service as expeditiously as possible in case of power failure. He should be knowledgeable as to sources and capacity of circuits for overall audio/visual requirements.

Page 1 of 2 pages

31 March 1972

SUBJECT: Lighting and Backdrops (continued)

7. Backdrops are assembled from a set of five (5) 12' x 12' sections of blue ve1vetine cloth material and Pole King Erector sets. These five sections provide forty-five (45) feet of backdrop when properly compressed and pleated.

8. A steamer has been included as part of the backdrop set and must be used to remove wrinkles from the backdrop material after hanging.

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This diagram shows the basic relationship of the lights to the lectern. The key light or lights should be located as near to center as the speech site allows, and not more than 10 to 12 feet away from the lectern, depending on size of light. The back light should be placed to the rear of the lectern. When the backdrop is requried, the backlight should be placed on the top of the crossbar. Elevation of the backdrop can be accomplished in a number of ways. It can be hung on the existing construction if it is suitable to the overall size of the backdrop. It can be hung on pole kings. It an also be hung on telescopic tripods, which must be guyed to maintain stability. The lights themselves can also be hung by any of the fore-mentioned methods, and this is best determined by the senior audio-visual man on the speech site.

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM V - 5

SUBJECT: PRESUS Limousine Speaker System and Bullhorns

1. The President's limousines (800X and 100X) have been modified for application of remote speakers to augment the permanently installed system in the cars. Two poles, adjustable in height, each supporting two speakers mounted on top and spaced 45 degrees apart, are provided for motorcade use. Two jacks are mounted on the forward end of the cars and two jacks on the rear. Two speaker operators are correspondingly required; one set of speakers will be plugged into either end of the car in jacks provided and the two sets of speakers will be aimed in opposite directions away from the President's microphone which he may be using from inside, outside, or from the top of his car. Care must be taken to provide maximum coverage without feed-back. When speaker cords are plugged into the car, the associated speaker under the fender well is disconnected and the remote speakers are substituted in their place. CAUTION: Speaker cords will not be plugged directly into the jack on the limousine. Connection will only be made through a break away adapter cord approximately 6" in length.

2, A portable bullhorn set carried by a qualified operator will be a part of every Presidential motorcade. Normally, the bullhorn operator will ride in the WHCA vehicle and will be responsive to any potential Presidential requirements for use of this equipment.

3. In addition, Trip Officers should be alert to any other possible situations in which a bullhorn might be used and be prepared to provide the service.

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM V - 6

SUBJECT: Control Car TV System

1. A 9" RCA Black/White television receiver will be placed on the rear seat of the control car (facing forward) in brackets provided for same. Center seat belt will be used to secure the bracket. Power for the receiver is to be taken from the cigarette lighter socket via 10' cord and adapter provided. A "dipole" type antenna of low profile will be attached to the roof.

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM V - 7

SUBJECT: Interpreter Equipment Instructions

1. The interpreter equipment consists of seven portable carrying cases as follows:

a. One amplifier case with six 10 watt amplifiers.

b. Three accessory cases for headphones, station boxes, cables and microphones.

2. The interpreter unit is designed to feed 100 headsets with anyone of four languages. This is accomplished by using four separate power amplifiers, (one for each language) to feed simultaneously into each of the 100 station boxes. The output of each station box is selected
by means of a four position switch mounted on the box.

3. Up to eight microphones may be used around the conference table for monitoring the conference. The monitoring of the conference is used as a means for letting the individual interpreters hear what is being said. This is accomplished by placing the eight microphones strategically around the conference table in such a manner that all conversations can be heard clearly. The microphones are then fed into the two microphone mixers, Each interpreter monitors the output of the mixers. If a recording of the conference is requested, it can be accomplished by feeding the recorder from the output of the mixers.

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM V - 8

SUBJECT: Press Briefings

1. The Trip Officer will attend press briefings personally or arrange for attendance by WHCA personnel. This will be a WHCA Officer or Warrant Officer, and/or recording personnel. The Trip Officer can then take expeditious action on any information released that would involve WHCA.

2. The WHCA man attending the press briefings will call the switchboard prior to the beginning of the briefing and inform the operator not to ring the phone in the press room during the briefing. When the briefing is completed, the switchboard will be informed that calls may again be made to the press room.

3. Trip Officers will insure an adequate public address system is available for use by the Press Secretary to the President in all briefing rooms. Additionally, Trip Officers will insure the capability of being able to public address toasts and speeches from remote locations.

4. The WHCA Trip Officer will be responsible for providing adequate audio feeds for members of the White House Press Corps. This service will be as outlined in Recording Item V-2, Trip Officer's Manual.

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM V - 9

SUBJECT: Press Camera Platforms

1. Size, type and location of such platforms are the responsibility of the Press Office advance or staff advance; however, for your general information and any assistance you may be called upon for at the speech sites, the following details are provided:

a. Relation between the Speaker’s platform and the. Press Camera Stand will be as shown in Inclosure 1, The primary position of the Press Camera Stand should be 30-40 feet directly in front of the lectern. The alternate position of the Press Camera Stand should be either 45 degrees right or left of the lectern, The Advance Press Officer will make the determination. Consideration should be given as to the position of the sun, when it is a factor, at the function time. When the sun is not a factor, the Press Camera Stand alternate position will be 45 degrees to the left of the lectern.

2. Construction details of the Press Camera Stand, either single or double tier, arrangements are shown in Inclosures #2 and #3.

3. Power requirements for a typical 32 foot long double tiered Press Camera Stand are as follows:

a. Approximately 100 amperes of 120VAC single-phase power, Duplex l20VAC, 20 ampere outlets should be spaced at approximately 5 foot intervals along the rear of each tier of the camera stand. In addition, one duplex outlet for WHCA recording and two duplex outlets for the Public Address System should be placed at one end of the Press Stand. All outlets are 120VAC, 20 ampere with each duplex outlet individually protected by fuses or circuit breakers at or near the Press stand location. The primary supply cable should also be protected by a circuit breaker or fuse.

b. Total press stand power requirements should not normally exceed 100 amperes of 120V single-phase power, however, the total number of outlets required is dependent on the amount of press coverage anticipated and press stand power requirements must be adjusted accordingly.

4. The TV cameras will normally have preference on location when working on a pool basis.

5. An electrician must be on hand at the Master AC feed box with spare fuses and other equipment to restore the service as expeditiously as possible in case of power failure. He should be knowledgeable as to sources and capacity of circuits for overall Audio/Visual requirements.

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM V - 10

SUBJECT: Band Cuing & PRESUS Announcements

WHCA Trip Officers during and subsequent to Campaign '70 have been requested on several occasions by the Staff Advance to announce the President and provide cuing for the bands.

a. Band Cuing: Band cuing can be expeditiously and reliably accomplished in those cases where distance, obstructions. etc., make visual cuing inappropriate, by installing (as drops from your local signal. board) two telephone desk sets equipped with headsets on long cords. One instrument should be installed at the band master's location and the other near the President's entry point to the hall or ballroom. (A beehive or neon light may be installed to indicate incoming calls, if desired). Alternatively simple self-contained telephone system (the equivalent of field phones) can be normally supplied by the local telephone company.

b. Presidential Announcements; The Trip Officer must insure the President can always hear his announcement, This can be easily accomplished by using an announce microphone located in the same general area as the band cuing telephone and extending a small wing speaker off the PA system to the PRESUS holding area, A small 5-10 watt audio amplifier and speaker extended off the regular A/V speech site equipment can also be used. Care must:: be taken in placing the announce microphone and wing speaker to prevent feedback, Required, equipment can be supplied or easily arranged for by WHCA A/V personnel. Trip Officers will insure that all WHCA personnel who are charged with making formal announcements use as a reference a 3" by 5" card with the proper announcement typed on it, If a foreign dignitary is involved, his name will be phonetically spelled out.

c. The above arrangements allow one person, the Trip Officer or his designate, to accomplish both band cuing and announcing.

31 March 1972

SECTION VI INDEX
GENERAL POWER REQUIREMENTS

VI - 1 31 March 1972 Power Requirements

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM VII - 2

SUBJECT: Wire Service Car (TELCO)

1. The Wire Service Car is an unmarked Telephone Company Car equipped with mobile telephone service from which telephone calls can be made through telephone company facilities. It is provided for use of the Press Secretary and/or Press Staff during Presidential Motorcades.

2. WHCA Trip Officers will ascertain the need for and arrange for this service as required. In larger motorcades, two cars are required. Wire Service Cars will not be paid for and will not be requested for any other than PRESUS Motorcades. The service will not be extended to the Vice President, First Lady, First Family or the White House Staff.

3. In some areas, mobile telephone service is unavailable. In these situations, a telephone company car will serve no useful function and will not be requested. The loss of the vehicle(s) must be compensated for by other vehicles when arranging the motorcade. The official in charge of the motorcade should be so advised immediately upon such determination that telephone cars will not be used.

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31 March 1972

TRIP OFFICER'S INSTRUCTIONS

MISCELLANEOUS

VII - 1 31 March 1972 Typical Motorcade Requirements

VII - 2 31 March 1972 Wire Service Car (TELCO)

VII - 3 31 March 1972 Radio Systems Aboard Aircraft, Helicopters

and Boats

VII - 4 31 March 1972 Credit Card and MB Telephone Costs

VII - 5 31 March 1972 Telephone Message Log

VII - 6 31 March 1972 Use of Sierra Radio and Paging During

Motorcades

VII - 7 31 March 1972 White House Communications Services

VII - 8 31 March 1972 PRESUS In-Town Trips

VII - 9 31 March 1972 Special Per Diem Allowances During O/S

Travel

VII - 10 31 March 1972 WHCA Transportation

VII - 11 31 March 1972 Reminders

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEH VII - 2

SUBJECT: Wire Service Car (TELCO)

1. The Wire Service Car is an unmarked Telephone Company Car equipped with mobile telephone service from which telephone calls can be made through telephone company facilities. It is provided for use of the Press Secretary and/or Press Staff during Presidential Motorcades.

2. WHCA Trip Officers will ascertain the need for and arrange for this service as required. In larger motorcades, two cars are required. Wire Service Cars will not be paid for and will not be requested for any other than PRESUS Motorcades. The service will not be extended to the Vice President, First Lady, First Family or the White House Staff.

3. In some areas, mobile telephone service is unavailable. In these situations, a telephone company car will serve no useful function and will not be requested. The loss of the vehicle(s) must be compensated for by other vehicles when arranging the motorcade. The official in charge of the motorcade should be so advised immediately upon such determination that telephone cars will not be used.

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31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM VII-4

SUBJECT: Credit Card and MB Telephone Costs

Trip Officers are issued a credit card by the AT&T Company which is renewed annually. Additionally, Trip Officers are authorized to install MB telephones at trip locations as required, Personnel having access to these facilities are enjoined to keep toll costs to a minimum consistent with required service. Maximum use of paid facilities such as AUTOVON, FTS and WATS available via Inward-WATS is encouraged.

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM VII- 5

SUBJECT: Telephone Message Log

1. A Telephone Message Log (Inclsoure #1) will be maintained by all WHCA switchboards to insure that all phone calls/messages are ultimately delivered to the person for whom they are intended, regardless of their availability when the call is initiated.

2. When a call cannot be immediately extended or a message expeditiously delivered, a line entry will be made on the Telephone Message Log. If the message or call was for a person that has an extension off the switchboard, a white line plug will be inserted into all jacks for that subscriber to indicate that a call/message is pending. All operators should keep themselves up-dated on un-passed calls/messages by periodically reviewing the log and the Senior Operator will insure that an attempt to pass all pending messages is made every fifteen minutes.

3. When an operator is queried by a subscriber about messages or missed phone calls, the operator will always refer to the Telephone Message Log before answering the query. When the call has been completed or the message passed, all white line plugs will be removed for that subscriber and the line entry in the Telephone Message Log completed.

Incolsure #1

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM VII - 6

SUBJECT: Use of Sierra Radio and Paging during Presidential Movements

All support personnel having access to the Sierra radio net and paging system will be instructed to remain off the net during all motorcades. The only exception will be for emergency traffic. This will free the net for staff use only,

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM VII - 7

SUBJECT: White House Communications Service

1. At overseas trip locations involving an overnight stay, the Embassy normally publishes and distributes a pamphlet describing the services available to members of the official party. The WHCA Trip Officer should ascertain if such a pamphlet is planned, and if so, should prepare for inclusion therein a summary of communications services being provided by the WHCA. This summary may also be provided at CONUS overnight trip locations as appropriate.

2. An example is attached.

WHITE HOUSE COMMUNICATIONS SERVICES

AVAILABLE FOR MEMBERS OF OFFICIAL PARTY

WHILE IN PARIS (INCLUSIVE DATES)

The White House Communications Agency will provide the following communications services for the Presidential party while in Paris:

1. Telephone Service: Telephone service will be provided to all working offices of the official party while in Paris. Residence or quarters service will be provided to key personnel in their quarters during their stay in Paris, The WHCA Operator will assist you in placing your calls as necessary, To reach the Paris WHCA Switchboard from an outside or local number, dial 265-8454 and ask the operator for desired service.

2. Secure Teletype Service: The WHCA Communications Center is manned 24 hours a day and will provide direct Paris/White House secure teletype service for all members of the official party. The Communications Center is located in Room 91 of the Hotel de Carillon. WHCA will provide the pick-up and delivery of all messages. For pick-up service of outgoing messages ask the Signal Operator to connect you with the Communications Center.

3. Secure Voice Communications: Secure voice communications are provided by the American Embassy Paris, This service is also available 24 hours a day, however it will be necessary to place the call from the Embassy.

4. Radio Service: The Staff Radio Net will be in operation during the official parties stay in Paris. If you require a radio and have not had one issued, call the Signal operator and place your requirement.

5. Page Boy Service: Due to the non-availability of proper frequency clearances, Page Boy service will not be available while in Paris.

CAUTION: Be security conscious 0 Do not discuss any CLASSIFIED information on telephones or in areas that are not known to be free of listening devices.

INCLOSURE #1

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM VII - 8

SUBJECT: PRESUS In-Town Trips

1. The Trip Officer, upon being notified of an in-town trip assignment, will report to the Operations Section for briefing either by telephone or in person.

2, After initial survey of the trip site, the Trip Officer will request equipment and personnel required to support the trip through Operations, The Trip Officer will work directly with CC&R in ordering telephones for the trip site.

3. Prior to the visit, the Trip Officer will give a verbal report on the support being provided for the trip. The report will include information regarding telephones, radios, audio/visual and any other pertinent information regarding the trip. The advance verbal report will be called to Operations during normal duty hours or the Duty Officer after duty hours. The Duty Officer will include information he may receive regarding the trip in his daily report.

4. Time permitting, telephones will be checked with the Duty Officer when they are being accepted for service, In any case, the Trip Officer will make a courtesy call to the Duty Officer when he has completed the communications support arrangements.

5. There will be no written after action trip report required unless there is some thin which occurred during the trip that requires further explanation.

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM VII - 9

SUBJECT: Special Per Diem Allowances for Overseas Travel

1. Past experience has indicated that on some overseas trips the special per diem allowances have been less than the expense incurred.

2. When actual expense is in excess of special per diem allowance, the Trip Officer should contact the WHCA Finance Office for a possible increase in special per diem allowance. He should report to Finance the name of the hotel, total rate per day, and the average cost of meals per day.

3. An increase in special per diem cannot be made retro-active, so the information requested above must be called in before or, as soon as possible, after team arrival at the place in question. A determination can then be made by the Chairman of the Per Diem Committee within 24 hours. This new rate becomes effective at the time of his signature.

4. Any questions pertaining to this matter should be directed to: WHCA Finance, Ext 4273 or 4274.

31 March 1972

TRIP OFFICER'S INSTRUCTIONS

ITEM VII- 10

SUBJECT: WHCA Transportation

1. In order to insure that adequate transportation is available upon return from trips, Trip Officers should take the following action:

a. Presidential Trip Officers must provide the WHCA Duty Officer with current and accurate information on all returning flights, to include the total number of personnel and any equipment added since departure from Washington, D,C, If there is a change in ETA after the aircraft is airborne, the Trip Officer should request the pilot advise the SAH Command Post and the WHCA Duty Officer of the change.

b. Vice Presidential Trip Officers - Advise the WHCA Duty Officer of his ETA, to include arrival airport, the airline and flight number. Additionally, this information will be confirmed prior to departure from the trip site airport.

c. Recruiting Trip Officers will notify the WHCA Duty Officer when return reservations have been confirmed, to include number of personnel, arrival airport, airline flight number and ETA. Further, this information will be confirmed to the Duty Officer prior to actual departure.

2. The WHCA Duty Officer in turn will provide information as outlined in paragraph I above to the NCOTC of WHCA Transportation. A minimum of two (2) hours is required in order for transportation to be available at the airport upon arrival.

3. Only assigned personnel will be provided WHCA transportation to their quarters when returning to the local area.

31 March 1972

TRIP OFFICER I S INSTRUCTIONS

ITEM VII - 11

SUBJECT: Reminders

Following are items which may or may not have been covered elsewhere in this Manual. The items are listed to provide the Trip Officer with a quick reference but are by no means conclusive.

1. Do not allow Telephone Company personnel or other strangers to accompany you on advances. Brief them with your requirements later.

2. WHCA has no responsibility for Telex except to assist in coordinating its installation - number pairs required. Same holds for press platforms.

3. Use local talents to maximum extent, conserve your own manpower.

4. Telephone cards.

5. Radio console and switchboard not to be installed in the same room. Radio console should be manned at least until midnight. Dependent on traffic and local conditions (whereabouts of key staff personnel), operation of console may be turned over to switchboard during the mid-watch but must be manned again by 0600 the following day.

6. Install a minimum of two base stations on each frequency at each trip site.

7. AF-1 crew telephone service for overnight stops will consist of a direct station to the Presidential Pilot’s room and a tie line to the hotel accommodating the crew.

8. The ramp phone requires properly engineered lines when long line extenders are used to compensate for long loops. Receive amplifiers (transistorized) will distort due to saturation if the line voltage exceeds 55 VDC.

9. No telephone on floor - always place on table and clean - insure discs installed.

10. Cut off telephone bells in vicinity of PRESUS and at speech sites.

11. Insure space for Alderson Steno typists at speech sites.

12. Insure large sheet of plastic available to cover podiums, PA, recording sets during inclement weather.

13. Leave lights burning if caught in shower out of doors. Cover power panel with plastic.

Page 1 of 3 pages

31 March 1972

SUBJECT: Reminders (continued)

14. Mult placed where no one can stand on it.

15. Backup PA

16. Podium light and seal

17. Rehearse all A/V programs, functions, arrivals and impromptu setups to the last detail.

18. Announcements and Band cuing

19. Do not block out prime seating space with a speaker tower.

20. No paging during Presidenti.al movements, Limit: Siena radio transmissions to essential traffic.

21. PRESUS Limousine to Control Car Intercom.

22. Limousine remote speakers and stands are stored in the trunk of the Control Car. Do not leave speaker cord wound around speaker brackets, Loop cord in a bundle and secure by tape or rubber bands to permit rapid extension.

23. Bull horns should be kept in Control Car trunk for use when limousine PA is not used or if the PRESUS decides to disembark from his limousine.

24. Check mobile in Wire Service Car for interference on WHCA/USSS frequencies - block interfering channels.

25. No one pre-positioned in Wire Car except driver - be alert to age and physical ability of driver assigned. It takes an alert individual to drive in rapidly moving motorcades in crowded areas.

26. Spare radios in WHCA car in motorcades.

27. Football.

28. Announce PRESUS arrivals/departures on Sierra - insure staff advance understands.

29. IBM 271 and 272 on overnight trip locations.

30. Safeguard belts from dictating equipment.

31. Sealed envelope in comm center.

32. Telephone message log.

33. Helo pack.

34. Insure news summary is delivered in a timely and legible manner each morning at overnight locations.

35. Wakeup list.

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31 March 1972

SUBJECT: Reminders (continued)

36. No messages to be delivered to PRESUS on TIY paper.

37. Insure ample supply of equipment batteries in hands of users.

38. Security pins for necessary Telco, electrical, Technical personnel.

Page 3 of 3 pages

"The White House Communications Agency: A Look into Its Past, and Present "

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WHCA Trip Officers Manual (1972)

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